Billing Specialist

Gibson Dunn; Greater London; On-site; GBP 35,000 - 48,000; Full time

Job summary

Gibson Dunn in London seeks a Billing Specialist to join the London Finance team. You will produce pre-bills, review and edit, and ensure timely, accurate billing across the firm's offices.

You will respond to queries, manage WIP and disbursement back-up, and ensure compliance with SRA/HMRC. The role requires 1–3 years of finance experience, strong communication, and proficiency in CMS Aderant and MS Office.

Qualifications

• Experience with billing processes in a professional services environment is beneficial.
• Familiarity with legal billing terms and WIP management is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Produce pre-bills for London and other Gibson Dunn offices as needed.
• Review and edit pre-bills in response to partner requests.
• Ensure execution of complex and accurate billing in a timely manner.
• Respond promptly to billing queries and meet with partners to discuss billing as required.
• Prepare disbursement back-up documentation in-line with client requirements.
• Ensure daily tasks are completed in accordance with SRA and HMRC legislation.
• Monitor and self-allocate work to respond to billing queries promptly.
• Take ownership of outstanding tasks to ensure bills are sent and recorded.
• Ensure approval for any special rates or discounts.
• Understand matters to ensure prompt billing cycles and chase WIP as needed.
• Collaborate with Intake and Compliance to complete KYC/CDD.

Skills

Aderant CMS

MS Office

Communication

Analytical

Proofreading

Time Management

Relationship Building

Customer Service

Multitask

Judgement

Tools

Word

Excel

PowerPoint

Outlook

Job description

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

The firm has recently expanded its global network of 21 offices, including new offices in Abu Dhabi and Riyadh and we are now looking for a talented Billing Specialist to join the London Finance team. The successful candidate will report to the London Finance Manager and will be an integral part of the billing team.

Responsibilities Include

• Produce pre-bills for London and other Gibson Dunn offices where needed at the beginning of each month and upon request
• Review and edit pre-bills in response to partner requests
• Ensure execution of complex and accurate billing in a timely manner
• Respond promptly to all billing related queries and when required, meet with partners to discuss billing
• Prepare disbursement back-up documentation in-line with client requirements
• Ensure daily tasks are completed in a timely manner in accordance with relevant SRA and HMRC legislation
• Monitor and proactively self-allocate work from group mailboxes ensuring prompt and accurate responses to both internal and external billing or financial queries
• Take ownership and follow up on outstanding tasks/items as needed ensuring bills are sent and properly recorded.
• Ensure relevant approval has been obtained for any special rates/agreed discounts
• Obtain an understanding of the various matters that GDC work on to ensure prompt billing cycles; including chasing partners/fee earners regarding WIP to ensure tight billing deadlines are met
• Work with the Intake and Compliance teams to ensure all KYC/CDD is completed and up-to-date
• Production and accurate submission of invoices that are e-Billed
• Regularly assisting the Accounts team in other areas within the accounting and finance function
• Assist with reconciliation reportsFlexibility to work evenings and weekends, based on department needs as required
• Other duties, as assigned.

Qualifications

• Working knowledge of CMS Aderant is an advantage
• Experience working with suit of Microsoft Office products (Word, Excel, PowerPoint, Outlook)
• Strong communication skills, both verbal and written
• Strong analytical skills
• Detail-oriented in all tasks, including excellent proof-reading and research skills
• Strong time-management skills and ability to meet deadlines
• Ability to develop strong internal and external relationships, including ability to work effectively with people at all levels
• Strong customer service ethic
• Ability to multitask and prioritize responsibilities
• Excellent judgement and decision-making skills

Education & Experience

Ideally 1-3 years professional experience in a similar finance position.

Law Firm Or Professional Services Experience Is Preferred

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].

Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.