Billing Assistant

Gibson Dunn; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Gibson Dunn is seeking a Billing Assistant to join the London Finance team, supporting billing for London and Brussels offices. You will work with secretaries, attorneys, and partners to ensure timely, accurate invoicing and respond to billing queries.

The role requires independent work and collaboration within a highly cooperative team. Open to entry-level candidates; experience in law firm, finance, or professional services is advantageous.

Qualifications

• Excellent communication skills, both verbal and written.
• Strong analytical skills.
• Detail-oriented with proofreading and research focus.
• Strong time-management and ability to meet deadlines.
• Ability to build internal and external relationships at all levels.
• Strong customer service ethic.
• Ability to multitask and prioritize responsibilities.
• Excellent judgment and decision-making skills.

Responsibilities

• Billing
• Supporting the production of pre-bills for London and other Gibson Dunn offices.
• Review and edit pre-bills in response to partner requests.
• Ensure accurate billing in a timely manner.
• Respond promptly to all billing related queries.
• Understand matters to ensure prompt billing cycles.
• Prepare disbursement back-up documentation per client requirements.
• Ensure daily tasks align with SRA and HMRC legislation.
• Monitor group mailboxes for billing/financial queries.
• Take ownership of outstanding tasks and ensure bills are sent and recorded.
• Obtain approvals for any special rates or discounts.
• Produce and submit invoices that are e-Billed.
• Flexibility to work evenings and weekends as required.
• Other duties as assigned.

Skills

Communication skills

Analytical skills

Attention to detail

Time management

Relationship building

Customer service

Multitasking

Decision making

Job description

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high stakes. Our work is distinguished by a unique combination of precision and vision.

About the role

The firm has recently expanded its global network of 21 offices, including new offices in Abu Dhabi and Riyadh. We are now looking for a talented Billing Assistant to join our expanding London Finance team.

The successful candidate will be a key part of the billing team looking after both the London and Brussels office. Candidates must have the ability to communicate persuasively and concisely and be able to work both independently and as part of a highly collaborative team.

The role will report to the London Finance Manager and work closely with the London billing team in collaborating with secretaries, attorneys, and partners in order to ensure prompt, and accurate billing of clients.

Responsibilities

• Billing


• Supporting the production of pre-bills for London, and other Gibson Dunn offices, where needed at the beginning of each month and upon request


• Review and edit pre-bills in response to partner requests


• Ensure accurate billing in a timely manner


• Respond promptly to all billing related queries


• Obtaining an understanding of the various matters that GDC work on to ensure prompt billing cycles


• Prepare disbursement back-up documentation in-line with client requirements


• Ensure daily tasks are completed in a timely manner in accordance with relevant SRA and HMRC legislation


• Monitor group mailboxes ensuring prompt and accurate responses to both internal and external billing or financial queries


• Take ownership and follow up on outstanding tasks/items as needed ensuring bills are sent and properly recorded.


• Ensure relevant approval has been obtained for any special rates/agreed discounts


• Production and accurate submission of invoices that are e-Billed


• Flexibility to work evenings and weekends, based on department needs as required


• Other duties, as assigned.

Skills, Knowledge & Experience

• Excellent communication skills, both verbal and written


• Strong analytical skills


• Detail-oriented in all tasks, including excellent proof-reading and research skills


• Strong time-management skills and ability to meet deadlines


• Ability to develop strong internal and external relationships, including ability to work effectively with people at all levels


• Strong customer service ethic


• Ability to multitask and prioritize responsibilities


• Excellent judgment and decision-making skills

Education & Experience

This position is open to entry level candidates however Law firm, Finance, or professional services experience is advantageous.

Background & Criminal History

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Equal Employment Opportunity

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].

Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.