Billing & Payables Coordinator

Confidential; Camberley; On-site; GBP 26,000 - 38,000; Full time

Job summary

Confidential, a fast-growing environmental services business in Camberley, is hiring a Billing & Payables Coordinator to handle billing and payment administration across various contracts. You will check charges against agreements and investigate discrepancies, reporting to the Head of Finance.

You will support accounts payable and help improve processes as the business grows, with responsibilities across month-end and year-end activities.

Qualifications

• Experience in billing, purchase or sales ledger or similar finance support role.
• Familiarity with invoice checking, reconciliations or utility accounts is helpful.
• Proficiency with Excel formulas, lookups or pivot tables is a bonus.

Responsibilities

• Check and process invoices for rent, utilities and other operating costs, ensuring charges reflect terms.
• Investigate differences in billed amounts, resolve queries and inform suppliers and contacts.
• Track invoices through to payment and follow up on missing information or outstanding items.
• Calculate rebates, assist with rent reviews and keep records and supporting paperwork organised.
• Collaborate with colleagues to confirm financial information and allocate costs.
• Assist the finance team for month-end and year-end preparations.
• Identify recurring problems and suggest practical ways to improve billing reliability.

Skills

Excel

Billing & Invoices

Reconciliations

Communication

Tools

Accounting software

Job description

A fast-growing environmental services business in Camberley is looking for a Billing & Payables Coordinator to join its finance team.

You'll look after billing and payment administration across a range of commercial arrangements, checking charges against contracts and investigating anything that doesn't look right. Reporting to the Head of Finance, you'll also support accounts payable and help improve processes as the business expands.

Duties will include:

• Check and process invoices for rent, utilities and other operating costs, making sure charges reflect agreed terms.
• Investigate differences in amounts billed, resolve queries and keep suppliers and business contacts informed.
• Track invoices through to payment, following up on missing information or outstanding items.
• Calculate rebates, assist with rent reviews and keep account records and supporting paperwork organised.
• Work with colleagues across the business to confirm financial information and allocate costs correctly.
• Help the finance team prepare for month-end and year-end.
• Spot recurring problems and suggest practical ways to make billing more reliable and efficient.

About You:

You'll be comfortable working with figures, confident using Excel and willing to investigate an issue through to a resolution. You'll need to organise competing deadlines, work accurately and explain payment queries clearly.

Previous experience in billing, purchase or sales ledger, or a similar finance support position, with exposure to invoice checking, reconciliations or utility accounts particularly helpful.

Familiarity with spreadsheet formulas, lookups or pivot tables would be a bonus, as would experience using accounting or billing software.

The role offers future promotion and career development prospects, alongside the opportunity to be mentored by a highly experienced Head of Finance.