Billing Operations Advisor

IRIS Software Group; Greater Manchester; On-site; GBP 26,000 - 32,000; Full time

Job summary

IRIS Software Group in the United Kingdom is looking for a Billing Operations Advisor on a 12‑month fixed term contract to manage billing, licensing and renewals while delivering excellent customer support.

You’ll collaborate with Sales, Finance and Support teams to resolve queries, process orders and maintain accurate customer records, ensuring smooth invoicing and licensing experiences for our global customer base.

Qualifications

• Experience in billing operations or similar process-driven roles.
• Experience with orders, invoices, and account management.
• Ability to work with finance systems and licensing.
• Strong numerical and data accuracy.
• Experience following processes and approvals.

Responsibilities

• Be first point of contact for billing, order and account queries.
• Investigate and resolve invoicing issues and account discrepancies.
• Process sales orders and contract renewals, including discounts or special requirements.
• Raise credit notes and refunds where appropriate.
• Set up new customer records and maintain existing accounts.
• Support product dispatch and licensing issues.
• Work with Sales, Finance, Support to progress queries.
• Complete regular operational activities within KPIs, SLAs and deadlines.
• Identify errors or exceptions and escalate as needed.
• Share knowledge to improve processes and customer experience.

Skills

Billing operations

Customer operations

Numerical skills

Attention to detail

Excel

CRM systems

Communication skills

Organisational skills

Tools

CRM systems

Finance platforms

Excel / Spreadsheets

Job description

About IRIS

IRIS Software Group is one of the UK's largest privately held software companies, trusted by 100,000+ businesses, schools and accountancy firms to keep their operations running. Our software pays 1 in 6 UK employees, supports over 12,000 schools, and is relied on by 91 of the top 100 UK accountancy firms.

About IRIS

IRIS Software Group is one of the UK's largest privately held software companies, trusted by 100,000+ businesses, schools and accountancy firms to keep their operations running. Our software pays 1 in 6 UK employees, supports over 12,000 schools, and is relied on by 91 of the top 100 UK accountancy firms.

We're a Great Place to Work® certified employer, recognised for our commitment to well‑being, inclusion and development - and we're growing fast.

Our Billing Operations Advisors help make sure customers have a smooth experience from placing an order through to invoicing, licensing, renewals and ongoing account support.

12 month fixed term contract.

You’ll manage billing and order queries, maintain customer accounts and work closely with teams across Sales, Finance and Support to get issues resolved.

This could be a great next step if you have experience in billing, finance operations, order management, sales administration, customer operations or another process-driven environment and enjoy combining customer service with systems, data and problem solving.

Why This Role Matters

Billing Operations sits at the heart of the customer journey.

You’ll help make sure orders are processed correctly, invoices and customer information are accurate, software licences are available when needed and problems are resolved quickly.

It’s a role where accuracy, ownership and customer service all matter – your work directly affects both our customers and the teams supporting them.

About the Team You'll Join

You’ll join an established Billing Operations team of around 50 colleagues across the UK and India.

It’s a busy and collaborative environment, with the team working together to manage customer requests, meet service levels and keep orders and billing activity moving.

You’ll manage your own workload while having experienced colleagues around you to share knowledge, solve problems and give support.

What You'll Be Doing

• Be a first point of contact for billing, order and account queries from customers and internal teams.


• Investigate and resolve invoicing issues, order queries and account discrepancies, keeping people updated along the way.


• Process sales orders and contract renewals, including those requiring discounts, approvals or special requirements.


• Raise credit notes and refunds where appropriate.


• Set up new customer records and accurately maintain existing accounts.


• Support product dispatch and initial setup, including helping resolve software licensing issues.


• Work closely with Sales, Finance, Support and other teams to progress and resolve queries.


• Complete regular operational activities accurately and within agreed KPIs, SLAs and deadlines.


• Identify errors or exceptions and take appropriate action or escalate where needed.


• Share knowledge with colleagues and contribute ideas that improve processes, accuracy and customer experience.

What We’re Looking For

We’re particularly interested in people with experience in billing operations, finance operations, order management, sales administration, customer operations, accounts administration or similar process-driven roles.

You’ll Ideally Have

• Experience managing customer or internal queries through to resolution.


• Experience with orders, invoices, customer accounts, credits, refunds or similar transactional processes.


• Confidence using business systems, CRM or finance platforms and Excel/ spreadsheets.


• Good numerical skills and confidence checking figures and spotting discrepancies.


• Strong attention to detail when working with customer, order or financial information.


• Experience following established processes, approval controls and procedures.


• The ability to investigate problems, identify the right next step and escalete when necessary.


• Clear communication skills and confidence working with customers and colleagues across different teams.


• Good organisation skills, with the ability to manage several priorities and deadlines.


• A proactive approach, taking ownership of tasks and following them through to completion.

Experience with billing, invoicing, order processing, finance systems or software licensing would be particularly useful, but transferable operational experience is also welcome.

What You’ll Gain

• Broader experience across billing, invoicing, order management, licensing and customer operations.


• The opportunity to build your knowledge and develop towards becoming a subject matter expert in Billing Operations.


• Regular exposure to teams across Finance, Sales, Customer Support and Professional Services.


• Experience investigating and owning more involved customer and operational queries.


• Opportunities to contribute to improvements in processes, accuracy and customer experience.


• A strong platform for future development within Billing Operations, Finance, Customer Support, Professional Services or Sales.

If you have experience working with customers, orders, billing, finance processes or operational systems and enjoy solving problems and getting the details right, we’d love to hear from you.

This is a 12 month fixed term contract, offering the opportunity to gain broad Billing Operations experience within IRIS.

Why You’ll Love Working Here

• Impact: Your work will influence millions globally.


• Growth: Continuous learning and career development opportunities.


• Belonging: A culture that celebrates diversity and empowers every individual.

Remote Working

Please be advised, permanent remote working, is only available to those living more than 25 miles (in a direct line) from their nearest IRIS office.