Billing Administrator

Ogier; Saint Helier; On-site; GBP 26,000 - 36,000; Full time

Job summary

Ogier seeks a Billing Administrator to join the Finance team in Jersey. You will support the creation and distribution of invoices for the Europe & Asia Revenue team, driving process efficiencies and optimizing working capital.

Reporting to the Europe & Asia Revenue Manager based in Luxembourg. Key responsibilities include managing the billing workflow, ensuring timely invoices, and liaising with clients and internal teams to resolve billing queries.

Qualifications

• Experience in a billing role, preferably in a legal environment.
• Basic proficiency in Microsoft Office.
• Experience with Aderant tools and automated workflows is a plus.

Responsibilities

• Manage revenue cycle for specified partners, including WIP and bill production from creation to client distribution.
• Review WIPBalances with fee earners to decide when bills can be raised.
• Support complex billing requirements: amendments, reversals, write-offs and database changes.

Skills

Billing experience

Microsoft Office

Aderant tools

Tools

Aderant tools

Job description

Department: Finance

Location: Jersey

Description

We think that our open and progressive work environment is something to shout about, and we're always looking for talented people who are looking for a platform to build a career. Our latest opportunity is for a Billing Administrator to join our business services department, and be part of our growing team. Working as part of the Europe & Asia Revenue team, the successful applicant will be responsible for supporting the business with the creation and distribution of invoices. The successful candidate will play a key role in helping drive process efficiencies and optimising the firm's working capital. You will report to the Manager of the Europe & Asia Revenue, based in Luxembourg.

Key Responsibilities

• Responsible for the revenue cycle for specified partners including WIP management and production of legal bills from initial creation through to distribution to clients
• Regular review of WIP balances with fee earners / other members of the Finance team to agree where bills can be raised
• Providing support to the business for complex billing requirements, including amendments to bills reversals, write offs and database amendments
• Act as subject matter expert for billing on the firm's practice management system and seek opportunities to improve utilisation of billing functionality and enhance internal processes
• Managing billing email inboxes and addressing emails in a timely manner
• Ensuring queries and escalations are handled correctly and promptly through to appropriate resolution, including handling queried invoices
• Implementing process improvements for new and existing matters
• Monitoring changes in invoicing requirements of clients and ensuring adherence to these requirements to support timely payment
• Liaising with clients to obtain matter/purchase order numbers, where required
• Collaborating with internal fee earning teams to ensure invoices comply with external counsel guidelines
• Providing ad-hoc support to the wider Finance team where required
• Ensuring WIP comments and forecasting against matters are recorded promptly

Skills, Knowledge and Expertise

• Essential: Prior experience working in a billing role, preferably in a legal environment
• Essential: basic proficiency in the use of Microsoft Office
• Preferred: Experience using Aderant tools and automated workflows
• Highly diligent with an organised and timely approach to work, ensures attention to detail
• Able to prioritise multiple matters and meet tight deadlines
• Excellent client service mentality with a ‘can do, will do’ attitude
• Effective and respectful communication, both verbally and in writing
• Ability to work proactively and effectively within a team and with minimal supervision
• Analytical and logical approach, with a strong sense of initiative
• Awareness of the importance of the wider commercial environment
• A team ethos and excellent client service mindset