Bids & Proposals Coordinator - Maternity Cover

Ashfords LLP; Exeter; On-site; GBP 26,000 - 34,000; Full time

Job summary

Ashfords LLP is seeking a Bids Assistant for its Exeter office on a full-time, fixed-term basis to cover a maternity leave period. You will support the Marketing and Client Development team by coordinating bids, tracking deadlines, and ensuring timely information and document production in line with brand templates.

The role offers a hands-on, structured environment with opportunities to contribute to the central bids library and collaborate with multiple stakeholders across the business.

Qualifications

• Strong administration and organisational experience.
• Good written English and ability to format/check documents.
• Ability to manage competing priorities in a deadline-driven environment.
• Experience with bids or proposals is helpful but not essential.

Responsibilities

• Provide high-quality administrative support to help run bids and proposals smoothly.
• Coordinate multiple bids, track deadlines and actions, and liaise with colleagues across the business.
• Support document production, including formatting content within brand templates and checks prior to submission.
• Maintain and update the central bids library for easy access across the business.
• Bring structure to a multi-stakeholder, deadline-driven area and proactively move tasks forward.

Skills

Administration

Organisational skills

Attention to detail

Written English

Stakeholder management

Proactiveness

Job description

Ashfords LLP is seeking a Bids Assistant for its Exeter office on a full-time, fixed-term basis to cover a maternity leave period. You will support the Marketing and Client Development team by coordinating bids, tracking deadlines, and ensuring timely information and document production in line with brand templates.

The role offers a hands-on, structured environment with opportunities to contribute to the central bids library and collaborate with multiple stakeholders across the business.