Bid Writer

Artic Building Services Limited; United Kingdom; Remote; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Sickness Scheme

Job summary

Artic-Building-Services is seeking a Bid Writer to lead bid submissions and proposals for complex contracts. The role emphasizes collaboration across sales, operations, and HR, requiring strong written communication and experience in facilities management procurement processes. Ideal candidates will have a degree in a relevant field and certifications like APMP. Responsibilities include overseeing bid content, strategic inputing, and maintaining CRM updates for opportunities. The position comes with perks like a sickness scheme.

Qualifications

• Proven experience writing complex bids in Hard FM, technical or building services.
• Strong understanding of facilities management contracts.
• Ability to influence and communicate effectively under tight deadlines.

Responsibilities

• Write full submissions at PQQ or Bid phase.
• Provide strategic input into win themes and strategy.
• Engage closely with senior leadership and operational teams.
• Oversee the creation and review of bid content.
• Maintain updates of CRM for relevant opportunities.
• Ensure bids are commercially sound and aligned with contracts.

Skills

Bid Writing

Communication Skills

Time Management

Technical Understanding of FM Contracts

Collaboration with Teams

Education

Degree in Business, Engineering, FM or related field

APMP or similar certification

Tools

CAFM systems

Job description

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.

Job Description

The Bid Writer is central to our work‑winning capability. They are responsible for writing winning PQQ's and Tenders to secure new business opportunities and contract renewals. They collaborate with cross‑functional teams within Artic and the wider Mecsia group where appropriate, including sales, finance, operations, HR and IT. The role sits at the centre of the Artic BD team, which also includes marketing, and business development. This role requires an articulate and focussed bid writer with a deep understanding of bids and FM as well as exceptional relationship‑building skills, and the ability to deliver winning proposals in tight timeframes. The role requires expertise in both detailed public sector procurement processes and the creation of flexible, client‑focused proposals for commercial clients.

Key Responsibilities

• Bid Writing: Writing the full submission at either PQQ or Bid phase.
• Strategic Input: Provide high‑level input into win themes, win strategy, graphics and positioning leveraging market intelligence and business priorities.
• Stakeholder Engagement: Work closely with Artic senior leadership, operational teams, and subject matter experts to gather intelligence, and ensure alignment with corporate goals.
• Content Management: Oversee creation, coordination, and review of written bid content.
• Performance Reporting and CRM Update: Maintain accurate and timely updates of CRM for all relevant opportunities.
• Commercial Oversight: Work alongside estimating teams to ensure bids are commercially sound, and aligned with contractual requirements. Work with external legal expertise where required.
• Continuous Improvement: Drive improvements to bid returns, tools, templates, and knowledge base, promoting best practice and efficiency.
• Market Awareness: Stay up to date with market trends, competitor activity, and public sector procurement changes relevant to our services and sectors.
• Monitor Portals and other opportunities: to ensure opportunities are not missed and that we are aware of how each opportunity is progressing.
• Support Projects bids: where appropriate and in line with their market goals.

Qualifications & Experience

• Proven experience writing complex bids in the Hard FM, technical services, or building services sector.
• Strong understanding of facilities management contracts.
• Demonstrated ability to write multidisciplinary bids and deliver winning bids under tight deadlines.
• Excellent written and verbal communication skills, with a sharp eye for detail.
• Familiarity with procurement portals and public sector tendering processes.
• Highly organised, with strong time management skills.
• Ability to influence and communicate effectively.
• A driving licence is essential.
• APMP or other bid/proposal management certification.
• Experience with CAFM systems and asset lifecycle costing.
• Degree or equivalent experience in Business, Engineering, FM, or a related field.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.

What we offer

• Sickness Scheme