Bid/Proposal Manager

Jobtailor; Greater London; On-site; GBP 65,000 - 95,000; Full time

Job summary

Jobtailor is seeking a Senior Bid Manager to lead end-to-end IFM proposal development in the Greater London region. You will participate in bid meetings to understand client objectives, articulate the value proposition, and coordinate with Central Bids, operations, solutioning and commercial teams.

The role emphasizes strategic messaging, win themes, and creative design approaches. You will manage production and delivery of proposals and presentations, conduct red team reviews, organise pursuit

Qualifications

• Bachelor’s degree in marketing, communications, business, or related field preferred.
• APMP qualification a plus.
• At least 3-5 years’ experience in a bid management environment.
• Experience in an IFM environment is essential.
• Demonstrated ability to assimilate, coordinate and respond to regional and global IFM RFIs, RFPs and presentation requirements.
• Experience in Real Estate preferred.
• Excellent English language skills.
• Excellent written and verbal communication skills.

Responsibilities

• Lead end-to-end IFM proposal development and presentation delivery.
• Participate in bid meetings to understand client objectives and win strategy.
• Develop strategic messaging, win themes and creative design approaches.
• Coordinate with Central Bids, IFM operations, solutioning, transition, commercial and subject matter experts.
• Develop tailored proposals describing operating model, service delivery, mobilisation plan and governance structure.
• Identify graphic design needs and engage Central Bids to source design resources.
• Manage production and on-time electronic and/or hardcopy delivery to clients.
• Write, edit, format and proof proposal and presentation deliverables.
• Conduct red team reviews to ensure high-quality work products.
• Manage presentations, clarifications, follow-up requests and best-and-final-offer materials.
• Organise pursuit preparation sessions, including kick-offs, storyboarding, solution reviews, red team reviews and rehearsals.
• Support Head of Bid Management and Senior Proposal Managers on strategic bids.
• Support content development efforts and strategic firm initiatives.
• Ensure deliverables align with the firm’s brand.
• Upload revised content to the Global content library.
• Develop relationships with SMEs, operations leads, transition teams, commercial teams, service line leads and senior GOS leadership.

Skills

Bid management

Integrated Facilities Management

Proposal development

Microsoft Office proficiency

Communication skills

Graphic design coordination

Education

Bachelor's degree in marketing, communications, business, or related field

Tools

SharePoint

CoPilot

Adobe Acrobat

Job description

• Manage the end-to-end IFM proposal and presentation development process
• Participate in IFM bid meetings to understand client objectives, operational requirements and win strategy
• Develop strategic messaging, win themes and creative design approaches articulating the IFM solution and client value proposition
• Coordinate with Central Bids, IFM operations, solutioning, transition, commercial and subject matter experts
• Develop tailored IFM proposals describing the operating model, service delivery approach, mobilisation plan, governance structure and solution value
• Identify graphic design needs and engage Central Bids to source design resources
• Manage production and on-time electronic and/or hardcopy delivery to clients
• Write, edit, format and proof proposal and presentation deliverables
• Conduct red team reviews to ensure high-quality work products
• Manage presentations, clarifications, follow-up requests and best-and-final-offer materials
• Organise and attend pursuit preparation sessions, including kick-offs, storyboarding, solution reviews, red team reviews and presentation rehearsals
• Support the Head of Bid Management and Senior Proposal Managers on strategic bids
• Support new content development efforts and strategic firm initiatives
• Ensure deliverables align with the firm’s brand
• Perform pursuit close-out activities and upload revised and new content to the Global content library
• Develop working relationships with subject matter experts, operations leads, transition teams, commercial teams, service line leads and senior GOS leadership
• Perform other related duties as required or requested

Requirements

• Bachelor’s degree in marketing, communications, business, or related field preferred
• APMP qualification a plus
• At least 3-5 years’ experience in a bid management environment
• Experience in an IFM environment is essential
• Demonstrated ability to assimilate, coordinate and respond to regional and global IFM RFIs, RFPs and presentation requirements
• Experience in Real Estate preferred
• Excellent English Language skills
• Excellent written and verbal communication skills
• Detail-oriented; strong organizational skills and effective time management
• Ability to repurpose existing content or create new written material as needed
• Ability to interface with people at all levels of the organisation, including senior executives and cross-functional and regional teams
• Ability to work well and thrive under pressure within sometimes rapidly changing work requirements
• Ability to maintain strict confidentiality of sensitive information
• High level of proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and Adobe Acrobat
• Experience with SharePoint
• Experience of utilising CoPilot (or similar) in a Bid environment

Core Competencies

Demonstrates expertise in bid management, including proposal development, strategic messaging, and client engagement within the Integrated Facilities Management (IFM) sector. Proficient in coordinating cross-functional teams and delivering high-quality proposals that align with organizational branding and client objectives.

Highest-signal resume keywords

• Bid Management Experience
• Integrated Facilities Management (IFM)
• Proposal Development
• Excellent Written And Verbal Communication Skills
• Microsoft Office Proficiency

Hard Skills

• Proposal Development
• Strategic Messaging
• Content Creation
• RFI/RFP Response
• Graphic Design Coordination
• Time Management
• Detail-Oriented
• Client Value Proposition Articulation
• Governance Structure Development
• Mobilisation Plan Development

Soft Skills

• Organizational Skills
• Interpersonal Skills
• Ability To Work Under Pressure
• Confidentiality Maintenance
• Collaboration

Certifications & Qualifications

• APMP Qualification

Industry Keywords

• Integrated Facilities Management
• Real Estate
• Bid Meetings
• Client Objectives
• Service Delivery Approach
• Pursuit Preparation
• Red Team Reviews
• Content Library Management
• Cross-Functional Teams
• Senior Executive Engagement

Tools & Technologies

• Microsoft Office
• Adobe Acrobat
• SharePoint
• CoPilot