Assistant Bid Manager

CBRE Global Workplace Solutions (GWS); London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading property services firm in London is seeking an Assistant Bid Manager. You will drive the success of the organization by overseeing the proposal management process at critical stages (RFI, RFP), ensuring high-quality, client-focused proposals. Ideal candidates have strong bid writing skills and the ability to lead teams. Flexibility for travel and extra hours is required.

Qualifications

• Strong bid writing and editing skills are essential.
• Past bid writing and management experience in a sales environment is beneficial.

Responsibilities

• Guide and encourage BDMs and BUSCs in client research.
• Assist with preparing materials for prospective client meetings.
• Lead coordination of Divisional events.
• Ensure RFI questionnaires are submitted to a high standard.
• Oversee the proposal lifecycle.
• Develop win themes and compelling responses.

Skills

Exceptional Communication & Leadership

Strategic & Results-Oriented

Organised & Detail-Oriented

Proactive & Efficient

Tech-Savvy

Education

Higher educational qualifications to degree level

Tools

Microsoft 365

SharePoint

InDesign

SmartSheet

Salesforce

Job description

Overview

Join to apply for the Assistant Bid Manager role at CBRE Global Workplace Solutions (GWS).

CBRE GWS is seeking a highly motivated and skilled Assistant Bid Manager to join our team. As an Assistant Bid Manager, you will play a vital role in driving the success of our organisation by leading and overseeing the project management and governance of the sales process, particularly at the Request for Information (RFI) and Request for Proposal (RFP) stages. You will partner with the Sales Director and Division sales team to ensure our proposals are differentiated, innovative, and client-focused.

Responsibilities

• Attracting Clients: Guide and encourage Business Development Managers (BDMs) and Business Unit Sales Coordinators (BUSCs) in client research to support client cultivation.
• Assist with preparing materials for prospective client meetings and presentations.
• Lead (or support) the coordination of Divisional events by contributing to content, themes, and materials.
• Collaborate with the Strategic Development Lead to support BDMs and BUSCs in developing vertical markets.
• RFI and RFP Process: Ensure RFI questionnaires are submitted to a high standard.
• Oversee the entire proposal lifecycle (initiation to submission).
• Develop win themes, write compelling responses, and craft executive summaries.
• Review and improve content for clarity and differentiation.
• Ensure final document quality through editing and design.
• Prepare the team for post-proposal activities.
• Knowledge and Process: Partner with the Sales Director and Business Uni Directors to embed and improve processes and knowledge across the Division.
• Maintain an up-to-date content library with professional profiles, account profiles, and case studies.
• Proactively stay informed about CBRE and industry knowledge, sharing insights with your team and integrating them into bid responses.
• Maintain consistent processes with BDMs and BUSCs to ensure accurate Salesforce reporting.

What You’ll Need to Succeed

• Exceptional Communication & Leadership: Strong writing, editing, and articulation skills; ability to lead and influence.
• Strategic & Results-Oriented: Understands client needs, drives high-quality proposals, and focuses on winning outcomes.
• Organised & Detail-Oriented: Excellent project management, time management, and meticulous attention to detail.
• Proactive & Efficient: Ability to prioritise, meet deadlines, and work with a high level of energy.
• Tech-Savvy: Proficient in Microsoft 365 (Word, PowerPoint) with experience in SharePoint, InDesign, SmartSheet, and Salesforce (desirable).

Qualifications

• Higher educational qualifications to degree level would be beneficial.
• Strong bid writing and editing skills are essential. Past bid writing and management experience in a sales environment is beneficial.

Desirable Experience

• Experience working in a bid management and/or sales environment
• Experience writing and managing proposals
• Experience of meeting tight deadlines
• Experience motivating, training and leading teams
• Experience of dealing with and co-operating with a wide range of people

Additional Information

• Flexibility: Must be flexible to work outside core office hours to meet tight deadlines.
• Travel: This role may require occasional travel to other work locations for team meetings.