Bid & Proposal Co-ordinator

TN United Kingdom; Ellesmere Port; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as a Bid & Proposal Coordinator, where you'll play a vital role in the tender management process. In this dynamic position, you will support the creation of compelling tender responses that inspire confidence in prospective clients. Your responsibilities will include managing tender portals, coordinating with stakeholders, and ensuring timely submissions. This is an exciting opportunity to work in a collaborative environment, where your contributions will directly impact the success of the organization. If you're results-focused and have a flair for bid writing, this role is perfect for you.

Qualifications

• Extensive experience in tender/bid coordination within a corporate environment.
• Excellent interpersonal skills and attention to detail are essential.
• Ability to manage multiple tasks and meet deadlines effectively.

Responsibilities

• Support the end-to-end tender management process.
• Coordinate meetings and communications with stakeholders.
• Maintain accurate CRM records and tender documentation.

Skills

Tender Coordination

Communication Skills

Analytical Thinking

Microsoft Office Suite

Customer Service Skills

Time Management

Creative Thinking

Education

Relevant Degree or Industry Qualification

Customer Service Qualification

Tools

Jaggaer

SAP

Ariba

WAX

Delta

Proactis

Job description

Social network you want to login/join with:

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Client:

SGS

Location:

Ellesmere Port, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

0affcd6c1229

Job Views:

10

Posted:

28.04.2025

Expiry Date:

12.06.2025

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Job Description:

Job Description

Job Title: Bid & Proposal Coordinator

Job Type: Permanent

Travel : Travel may be required, but low frequency.

Job Location: Ellesmere Port / Hybrid

As Bid & Proposal Coordinator you’ll be responsible for supporting the end to end process of tender management. You will have direct input into supporting high quality, compelling tender responses formulated to inspire prospective clients to a position of confidence in placing work with SGS. You will manage and monitor tender portals and subscriptions to ensure tender opportunities are identified and processed through to timely completion and submission by deadline. Opportunities will be varied both in the service scope being procured and their relative size and complexity, and you will need to be dynamic and versatile in your approach.

You will be responsible for playing a vital support role to the tender team in the wider objectives of devising the most reasonable and achievable strategy for the bid in order to deliver the best chances of success. This will include completion of necessary internal governance processes, as well as collaboration with various key contributors and stakeholders across the SGS business to coordinate key tender related activities that contribute to a high quality, compelling tender response.

Key Aspects of the Role

• Managing tender portal activity to register interest and coordinate the clarifications process in liaison with the Tender Team Manager and SGS / client stakeholders.
• Maintaining CRM records, ensuring information is accurate and up to date.
• Coordinate meetings and communications with SGS and client stakeholders.
• Completing tender SQ/PQQ questionnaires and compiling supporting evidence.
• Identification of opportunities via SGS search engine(s).
• Interfacing with experts within SGS to gather and collate technical and commercial information.
• Giving input and support to the bid / proposal writing process.
• Ensuring the tender authorisation process, review and bid gateways are adhered to.
• Maintaining the SGS tender document library, keeping key content up to date, including company information, case studies / testimonials.
• Develop and maintain the response content library using meta tags and indexation to streamline the tender response process.
• Keeping information up to date where tender portals require SGS documents to be refreshed annually.

Qualifications

Skills and Experience

To be successful in this role, you’ll need:

• Extensive and recent tender / bid coordination experience in a similar position within a large corporate organisation within the TIC industry, or a company that regularly supply services to large corporate clients with multi-faceted requirements.
• To be highly results focused and commercially aware, you’ll need to think creatively and will have the ability to understand both SGS and client operational requirements.
• Excellent interpersonal and communication skills with the ability to interact with all levels of management, consultants, and clients, with highly developed customer service soft skills.
• Excellent command of client procurement and online tender systems (IE Jaggaer, SAP, Ariba, WAX, in-tend, Delta and Proactis).
• Ability to understand a diverse range of services across multiple industries.
• Excellent command of Microsoft’s ecosystem of productivity apps.
• Meticulous attention to detail.
• Strong analytical thinking and creative skills.
• Extensive technical tender experience including public procurement processes.
• Excellent time management skills with the ability to prioritise tasks and deliver essential requirements by set deadlines.
• Full driving licence for use in the UK.

Desirable skills, experience, and qualifications

• Capability and flair for bid writing.
• Experience in the Testing, Inspection and Compliance (TIC) sector.
• Relevant degree or industry qualification (for example APMP).
• Customer Service qualification such as NVQ, Practitioner, Institute of Customer Service.