Bid Executive

Bywaters; London; On-site; GBP 33,000 - 35,000; Full time

Job summary

An established industry player in environmental services is seeking a passionate Bid Executive to join their dynamic Tenders team. This role is pivotal in crafting persuasive tender responses that highlight the company's innovative approach to sustainability. You will work closely with the Bid Manager and various departments to ensure that every bid showcases the strengths of the organization. This is an incredible opportunity to develop your professional skills while making a tangible impact on the growth and success of the company. If you are a proactive individual with a knack for bid management, this position offers a chance to thrive in a supportive and forward-thinking environment.

Benefits

Birthday Leave

Discounted gym membership

Discounted shopping

Company sick pay

Cycle to work scheme

Tech scheme

Eyecare vouchers

Enhanced EAP program

Life Assurance scheme

Free Parking

Qualifications

• Minimum 1 year experience in bid management or similar role.
• Strong in Maths and English at GCSE level or equivalent.

Responsibilities

• Collaborate with Bid Manager to create compelling bid content.
• Manage project timelines and coordinate with various departments.
• Ensure all documents are correctly uploaded on tender portals.

Skills

Bid Management

Written Communication

Project Management

Microsoft Office Suite

Organizational Skills

Attention to Detail

Education

GCSE or equivalent

Tools

Gantt Charts

Excel

PowerPoint

Tender Portals

Job description

Are you looking to leverage your exceptional bid crafting skills in a dynamic and forward-thinking environment? As a Bid Executive at Bywaters, you will play a critical role in supporting our Tenders team, contributing to the company’s growth by developing winning tender responses. Working closely with the Bid Manager, you will engage with various departments to showcase our innovative approach to sustainability in every bid.

• Job Title: Bid Executive
• Responsible to: Bid Manager
• Department: Tenders
• Schedule: Monday to Friday, 37.5 hours per week
• Salary: £33,000 per annum before probation / £35,000 after probation
• Location: Lea Riverside E3

About Bywaters:

Bywaters is London's premier environmental services provider, with a unique approach to recycling that focuses on reusing, recovering, or recycling materials to prevent pollution from landfill. If you are a motivated individual ready to take the next step in your career and contribute to the success of an award-winning recycling company, apply to become our next Bid Executive. This role offers not only a chance to develop your professional skills but also to make a tangible impact on our growth and success.

Key Responsibilities:

• Collaborate with the Bid Manager to write compelling bid copy, format information, and create engaging content that highlights our strengths to prospective clients.
• Assist in project management, including setting key deadlines, building Gantt charts, Excel charts, and PowerPoint presentations.
• Coordinate with colleagues across departments to gather necessary information and inputs for bids.
• Draft responses for Pre-Qualification Questionnaires (PQQ) and other initial submission elements.
• Support the design and development of visually appealing proposal documents.
• Manage day-to-day administrative tasks such as monitoring tender portal alerts, maintaining bid trackers, and updating project trackers.
• Ensure all documents are uploaded correctly on tender portals and maintain structured bid folder systems within the company.
• Prepare and attend scope and debrief calls, bid summary documents, and submission checklists.
• Organise and lead kickoff (KO) meetings, taking detailed notes and tracking key actions and decisions.
• Regularly check tender portal alerts and manage all related communications.
• Proactively manage portal accounts, ensuring all log-in details, alerts, and notifications are up to date.
• Maintain and update Bywaters’ Core Information folders and ensure the bid folder structure is organised, including logging client documents, working responses, and final submissions.
• Own and manage bid reporting documents to ensure transparency and accessibility of information.

Essential Skills/Attributes:

• Minimum 1 year of experience in a bid management or similar role.
• Educated to GCSE standard or equivalent, particularly strong in Maths and English.
• Excellent written and oral communication skills, with a proven ability to craft persuasive bid content.
• Strong organisational skills with the ability to manage multiple projects and meet deadlines under pressure.
• Proficient in Microsoft Office Suite and familiar with using tender portals.
• A proactive and creative thinker with a keen eye for detail and a strong customer focus.

Staff Benefits:

• Birthday Leave
• Discounted gym membership
• Discounted shopping on thousands of retailers, restaurants, cinemas, travel and lots more
• Company sick pay
• Cycle to work scheme
• Tech scheme
• Eyecare vouchers
• Enhanced EAP program with free counselling
• Life Assurance scheme
• Free Parking

Additional Information:

Bywaters is an equal opportunities employer committed to fostering a diverse and inclusive workplace. We encourage suitably qualified applicants from a wide range of backgrounds to apply. If you're ready to take the next step in your career and believe in our mission, we invite you to join our team.