Bid Coordinator

JR United Kingdom; Southampton; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in professional services is seeking a Bid Coordinator to support their Bids Manager. The role involves managing the entire bid process, from monitoring opportunities to editing submissions, within a flexible working environment. Ideal candidates will have experience in a similar role, strong writing skills, and the ability to manage multiple projects effectively.

Qualifications

• Experience in a related bids/tender position, ideally in Legal or professional services.
• In-depth understanding of the bidding process.
• Ability to juggle multiple bids and prioritize effectively.

Responsibilities

• Monitor portals and manage bid submissions.
• Edit and proofread tender documents for clarity and consistency.
• Coordinate and schedule bid meetings and deadlines.

Skills

Writing skills

Attention to detail

Editing skills

Project management

Document production

Tools

MS Word

PowerPoint

MS Excel

Job description

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We have a new opportunity for a Bid Coordinator to support our Bids Manager with the timely planning and co-ordination of all aspects of bids - from initiation to completion. As part of our wider Business Development Team, the role will ideally suit someone with a good grounding in a dedicated bid function gained within a law firm or other professional services business.

The position can be based from either our Southampton, Reading or Cardiff office. We adopt smart working practices with a typical week involving 2 or 3 days in the office - and the balance remote.

About the role:

The role is highly varied, with a mix of strategic bid activity on behalf of our broad range of practice groups, together with ongoing work to build out the bid toolkit and framework for lower value bids. Regular tasks will include:

• Monitoring portals / tender inbox, downloading and circulating relevant tender opportunities to aide bid/no-bid discussions
• Scheduling bid meetings and preparing agendas
• Supporting the Bids Manager in preparing / collating written content including liaising with relevant contributors
• Editing tender submissions to ensure appropriate and consistent use of grammar; clear messaging; correct formatting and adherence to word counts. (* Frequently to tight deadlines, whilst in discussion with lawyers, sector leads and professional support staff, either in person or remotely)
• Proofreading and uploading final bid responses to procurement portals
• Creating CV templates for bids and coordinating their completion by relevant individuals
• Regular follow-up to ensure submission deadlines are met
• Monitoring and recording feedback
• Updating bid pipeline reports – (via SalesForce), key tender resources and supporting information including content library on an on-going basis

About you:

To be shortlisted you must be able to demonstrate previous experience in a related bids/tender position, ideally gained from within a Legal or other professional services business.

Key skills should include:

• An in depth understanding of the bidding process
• Excellent writing skills and attention to detail.
• Editing skills - ability to turn information provided from other parts of the business into consistent client facing language
• Excellent project and time management skills – with ability to juggle different bids at the same time and prioritise
• Strong document production skills (MS Word/PowerPoint/ MS Excel)
• An understanding of the public sector and public sector procurement would be highly advantageous