Bid Coordinator

Ipsum Utilities Limited; Chorley; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave

Bank holidays

Career development

Virtual GP access

Mental health support

Cycle to Work

Discount club

Life assurance

Long service recognition

Enhanced Maternity Pay

Local social committees

Job summary

Ipsum Utilities Limited is seeking a proactive Bid Coordinator to support the Business Development team by coordinating supplier onboarding and PQQ responses, and by gathering accurate information across the business. You will manage procurement portal administration, document libraries, and shared inboxes, with occasional proofreading to ensure quality submissions.

Success in this role relies on strong organisation, clear communication, and the ability to juggle multiple priorities while

Responsibilities

• Coordinate bid schedules, brief contributors, and ensure all deadlines are met.
• Prepare and edit proposals, PQQs and standard response sections using approved templates.
• Gather, review and manage technical input from subject matter experts.
• Format, proofread and quality‑check final bid documents to ensure clarity and consistency.
• Ensure win themes and key messages are clearly reflected in submissions.
• Manage online procurement portals, CRM updates and essential bid administration.
• Support reporting on bid activity and maintain document libraries and shared inboxes.
• Contribute to continuous improvement of templates, collateral and marketing materials.
• Monitor contract performance and feed insights back into future bids.

Job description

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.

25 days annual leave plus bank holidays with the option to buy more

Career development and progression with the opportunity to earn professional qualifications

24/7 access to a virtual GPand Mental health support and counselling services

Cycle to Work scheme

Discount club - supermarkets, phone bills, gyms and more!

Life assurance cover

Long service recognition

Enhanced Maternity Pay

Active local social committees

About the role…

As a Bid Coordinator, you’ll support Ipsum’s Business Development team by coordinating Supplier Onboarding and Pre‑Qualification Questionnaire responses, working closely with teams across the business to gather accurate information.

You’ll also manage key admin tasks such as procurement portal management, document libraries, and shared inboxes, with occasional proofreading to ensure high‑quality submissions. Success in this role requires strong organisation skills, clear communication, and the ability to juggle multiple priorities.

As a Bid Coordinator you will…

Coordinate bid schedules, brief contributors, and ensure all deadlines are met.

Prepare and edit proposals, PQQs and standard response sections using approved templates.

Gather, review and manage technical input from subject matter experts.

Format, proofread and quality‑check final bid documents to ensure clarity and consistency.

Ensure win themes and key messages are clearly reflected in submissions.

Manage online procurement portals, CRM updates and essential bid administration.

Support reporting on bid activity and maintain document libraries and shared inboxes.

Contribute to continuous improvement of templates, collateral and marketing materials.

Monitor contract performance and feed insights back into future bids.

About you…

You’ll bring strong organisation and time‑management skills, with the ability to manage multiple deadlines while maintaining excellent attention to detail and high‑quality output. Clear written and verbal communication is essential, along with confidence using Microsoft Office and an eye for producing polished, visually appealing documents. You should also be flexible, adaptable, proactive, and comfortable working both independently and as part of a wider team.

You’ll be able to build effective relationships across the business and ideally have experience supporting or producing successful bids, particularly within utilities. construction or industrial environments. An understanding of regulated public and utilities procurement processes is highly desirable, as is knowledge of the UK power or water sectors. A Bachelor’s degree in Communications, Marketing, Media Studies, Journalism, Business Studies, or a related field (or equivalent experience) would be desirable.

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