Bid Co-ordinator

RPS Group Limited; Birmingham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading consultancy is seeking a Bid-Co-ordinator to support the Bid Management team in Birmingham. This role involves managing bids and proposals, assisting with major submissions, and ensuring quality in documentation. Ideal candidates have strong communication and project management skills. Flexible hybrid working is offered, along with opportunities for professional development in a supportive environment.

Benefits

Accredited training programs

Flexible working arrangements

Supportive company culture

Qualifications

• Experience delivering complex bids with multiple contributors.
• Knowledge of bidding best practices.
• Strong presentation and structuring skills.
• Critical eye for document consistency and compliance.
• Confidence in problem-solving and project management.

Responsibilities

• Own smaller-scale bids and proposals.
• Assist Bid Managers in major submissions.
• Produce bid plans and supporting documents.
• Edit and proofread bid inputs.
• Support research for business development activities.

Skills

Project management

Excellent written and spoken communication

Attention to detail

Ability to challenge and influence

Organisational skills

Job description

Job Opportunity

RPS, a Tetra Tech company, has an exciting opportunity for a Bid‑Co‑ordinator to join our Bid Management team in Birmingham (hybrid).

About the Team

The role will sit within our central bid team supporting our UK and Ireland Consulting business. The team provides end‑to‑end bid management for major strategic bids and works with our extensive network of offices to provide guidance and support on bid‑management best practice.

We support a broad service offering including planning and approvals, environmental consultancy, design and engineering, project and programme management, and health, safety and risk. Our sectors include property, energy, transport, defence and government, water and resources.

Your Impact

Join RPS, a Tetra Tech company to make a real difference. Our work leverages cutting‑edge technologies, advanced analytics, and the expertise of world‑class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to grow your career while leaving a lasting legacy.

What you will be doing

• Ownership of smaller‑scale bids and fee proposals, working directly with technical bid owners (drawing on advice and guidance from Bid Managers as appropriate)
• Assisting Bid Managers in major submissions by owning individual bid elements
• Production and ownership of bid plans and supporting documents to facilitate the bid process
• Arranging bid gateway and progress meetings throughout the bid process
• Using InDesign to create on‑brand documents, drawing on graphics support where relevant
• Value proposition / win theme development where appropriate
• Contributing to the written proposal – particularly the Executive Summary, ensuring this fully captures the win themes and value proposition
• Editing / proof‑reading bid inputs
• Supporting wider business development / work‑winning activity as required, including opportunity / competitor / market research
• Monitoring the bid team inbox to field enquiries and correspondence
• Identifying gaps, drafting improvements for sign‑off and maintaining content for the Bid Library
• Reviewing and editing project sheets to improve content, liaising with Project Managers to explore and communicate challenges and solutions and added value on projects

Who we are looking for

• Experience delivering significant/complex bids involving multiple technical contributors and good project management ability
• Knowledge of bidding best practice and an understanding of public procurement
• Excellent written and spoken communication skills and ability to present written information in a structured and balanced way appropriate to the reader
• Attention to detail – critical eye to ensure consistency throughout documents and compliance with tender requirements
• Confidence to constructively challenge and influence to ensure the best outcome
• Ability to keep a calm head and solve problems as they arise
• Impeccable organisational and project management skills
• Desire to consistently improve documents, processes and professional practice

What is in it for you

We’re proud to be an accredited training provider, internationally recognised and providing robust fully accredited professional training programmes – to master’s degree level professional qualifications in leadership & management and executive coaching & mentoring, we provide learning and development for everyone.

We support our people to innovate, collaborate and build meaningful careers. Our network of people and knowledge will expand your horizons and give you access to a variety of interesting projects.

Embracing diverse ideas, perspectives, and thinking styles is at the heart of what we do. We need a mix of experiences and techniques to develop the ideas. We respect one another and recognise the potential and contribution of everyone. You’ll be joining a diverse community of experts and a company that puts its people first and prioritises their wellbeing.

Why choose RPS, a Tetra Tech company

In 2023 RPS joined Tetra Tech, enabling us to combine our expertise with the reach and resources of a prestigious global organisation.

We design, and manage projects in urbanisation, natural resources, and sustainability. As part of Tetra Tech’s strong team across 550 offices in over 120 countries, we deliver solutions that create lasting value in an increasingly urbanised and resource‑scarce world. By leveraging our global expertise, we enable our clients to develop winning solutions for their clients and communities.

As a Tetra Tech company, RPS is proud to provide market‑leading development and project opportunities for our people, supporting their growth while addressing the challenges that matter. Our people drive our success, and this is where you come to build a career.

We’re a connected community, working together to achieve exceptional outcomes. We understand the need to work flexibly, empowering our people to create a work‑life balance that’s right for them. We also understand the importance of collaboration and social connection in the office environment. With agile offices and hybrid working offered as standard, we trust our people to find the right balance to meet client needs – this is a workplace that works for you.

About Tetra Tech

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high‑end consulting and engineering services for projects worldwide. With over 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.