Bid Administrator

Frankham Consultancy Group; Sidcup; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Incentive Scheme

Work From Home

Health Insurance – cash plan

Long service award

Frankham Friday

Life assurance

Annual leave inc. sell, buy & carry‑o­

Job summary

Frankham Consultancy Group is seeking a proactive Bid Administrator to support the Bid Team in a fast-paced environment. You will co-ordinate tender communications, set up projects and manage the Bid Tracker, ensuring information is accurate and shared with the Director for Bids & Marketing.

The role suits an organised administrator with excellent English, strong MS Office and familiarity with bid processes.

Qualifications

• Minimum of 2-3 years administration experience or a graduate in an appropriate discipline.
• Experience in a bid management environment is preferred but not essential.
• Excellent English both written and spoken.
• Experience within construction / consultancy is preferable.
• Knowledge and understanding of the Public Sector bidding would be advantageous.
• Excellent knowledge of Microsoft Office (Word; Excel; PowerPoint).
• Excellent written and numerical skills.
• Experience of Adobe Creative Suite (InDesign, Photoshop, Acrobat, etc.) would be preferred but is not essential. Training can be given.
• You will ideally have some experience in working within bids or proposals within the construction consultancy industry.
• Strong attention to detail and recall skills.

Responsibilities

• Co-ordinate, distribute and manage tender communications through the bid mailboxes.
• Support the bid team when required on bids, including setting up projects and providing support with client interface and communication via the bid mailboxes.
• Management of the Bid Tracker reporting with the Director of Bids & Marketing.
• Monitor, co-ordinate information and maintain bid portals.
• Support the supplier administrator with supplier forms when needed.
• Liaison with colleagues at all levels to ensure information and data is accurate.
• Support the Bid Co-ordinator with the Bid Library when needed in conjunction with the bid team.
• Ensure best practice and adherence to existing procedures, governance and processes.
• Working closely with the Bid Co-ordinator to develop and maintain the knowledge library.
• Supporting update of the bid library content when required.
• Assisting the Bid Co-ordinator in updating bid CVs for the library where required.
• Ensuring the Standard Company Information is up to date.
• Ensure timely and accurate communication with all external bodies.
• Ensure timely and accurate communication within the company of information relating to bid proposals.
• Promptly report to and liaise with the GBM.
• Support other members of the Bid Team and promote a positive team working environment.
• Any other ad-hoc duties to support The Director for Bids & Marketing & the bid team as required.

Skills

Administration experience

Bid management

English proficiency

MS Office

Adobe Creative Suite

Construction/Consultancy knowledge

Attention to detail

Public Sector bidding

Bids/proposals experience

Education

Graduate in a relevant discipline

Tools

MS Office (Word, Excel, PowerPoint)

Adobe Creative Suite (InDesign, Photoshop, Acrobat)

Job description

Bid Administrator

We are seeking a proactive and enthusiastic Bid Administrator to support the Bid Team in a dynamic and fast-paced role.

Key Responsibilities

• Co-ordinate, distribute and manage tender communications through the bid mailboxes.
• Support the bid team when required on bids, including setting up projects and providing support with client interface and communication via the bid mailboxes.
• Management of the Bid Tracker reporting with the Director of Bids & Marketing.
• Monitor, co-ordinate information and maintain bid portals.
• Support the supplier administrator with supplier forms when needed.
• Liaison with colleagues at all levels to ensure information and data is accurate.
• Support the Bid Co-ordinator with the Bid Library when needed in conjunction with the bid team.
• Ensure best practice and adherence to existing procedures, governance and processes.
• Working closely with the Bid Co-ordinator to develop and maintain the knowledge library.
• Supporting update of the bid library content when required.
• Assisting the Bid Co-ordinator in updating bid CVs for the library where required.
• Ensuring the Standard Company Information is up to date.
• Ensure timely and accurate communication with all external bodies.
• Ensure timely and accurate communication within the company of information relating to bid proposals.
• Promptly report to and liaise with the GBM.
• Support other members of the Bid Team and promote a positive team working environment.
• Any other ad-hoc duties to support The Director for Bids & Marketing & the bid team as required.

Essential Qualifications and Experience

• Minimum of 2-3 years administration experience or a graduate in an appropriate discipline
• Experience in a bid management environment is preferred but not essential
• Excellent English both written and spoken
• Experience within construction / consultancy is preferable
• Knowledge and understanding of the Public Sector bidding would be advantageous
• Excellent knowledge of Microsoft Office (Word; Excel; PowerPoint)
• Excellent written and numerical skills
• Experience of Adobe Creative Suite (InDesign, Photoshop, Acrobat, etc.) would be preferred but is not essential. Training can be given.
• You will ideally have some experience in working within bids or proposals within the construction consultancy industry.
• Strong attention to detail and recall skills.

Benefits & Initiatives

Frankham offer excellent benefits and initiatives, including:

• Incentive Scheme.
• Work From Home.
• Health Insurance – cash plan.
• Long service award.
• Frankham Friday.
• Life assurance.
• Annual leave inc. sell, buy & carry-over.