Bid Administration Assistant

Sudlows; Oldham; On-site; GBP 20,000 - 28,000; Full time

Job summary

Sudlows, a growing engineering company with a UK-wide presence, invites applications for an enthusiastic Administration Assistant based in Oldham. You will support the Bid Manager with pre-qualification and tender submissions and perform general admin duties to help meet deadlines.

Key tasks include formatting tenders, coordinating supplier questionnaires, maintaining internal document libraries, and preparing weekly reports. Strong IT skills and meticulous attention to detail are essential.

Qualifications

• Ability to work well on your own and within a small team.
• Excellent verbal and written communication skills.
• Good time management.
• Methodical approach and ability to self-motivate.
• Professionalism and discretion.
• Exceptional attention to detail.
• Excellent IT skills, Outlook, Word, and Excel.

Responsibilities

• To efficiently undertake basic administration and clerical duties.
• Assisting with completion of tenders including collating of information, formatting; appendices, spellchecks and proofreading.
• Arrange internal Review meetings.
• Updating Information library – Internal documents.
• Creating forms and internal process maps.
• Completion of Supplier Questionnaires.
• Download and Print documentation, set up new hardcopy and electronic folders.
• Assisting in the completion and sending out the weekly reports.
• To support the team to maintain accurate, timely and legible records.
• Offering administration support to the Department Manager where required.

Skills

Work well solo & in a small team

Excellent verbal & written commun.

Good time management

Methodical & self-motivated

Professionalism & discretion

Attention to detail

Outlook, Word, Excel proficiency

Tools

Outlook

Word

Excel

Job description

Due to the continued expansion of our highly successful specialised engineering company, including our award-winning data centre design and build business, we have an exciting career opportunity for an enthusiastic Administration Assistant.

Sudlows, who work throughout the UK, have a growing portfolio of clients globally. We have over 300 staff and have achieved recent growth with ongoing expansion plans. Sudlows are keen to recruit candidates who will be part of this ambition.

Based within our Critical Infrastructure team in Oldham, you will be vital in delivering value and excellence in everything we do.

Role Purpose

You will assist the Bid Manager in the submission of pre-qualification and tender documents to deadlines along with general admin responsibilities.

Key Tasks and Responsibilities:

• To efficiently undertake basic administration and clerical duties.
• Assisting with completion of tenders including collating of information, formatting; appendices, spellchecks and proofreading.
• Arrange internal Review meetings.
• Updating Information library – Internal documents.
• Creating forms and internal process maps.
• Completion of Supplier Questionnaires.
• Download and Print documentation, set up new hardcopy and electronic folders.
• Assisting in the completion and sending out the weekly reports.
• To support the team to maintain accurate, timely and legible records.
• Offering administration support to the Department Manager where required.

Skills and qualifications:

• Ability to work well on your own and within a small team.
• Excellent verbal and written communication skills.
• Good time management.
• Methodical approach and ability to self-motivate.
• Professionalism and discretion.
• Exceptional attention to detail.
• Excellent IT skills, Outlook, Word, and Excel.

Planning and Organising:

• Ability to organise own workload & prioritise work while delivering to tight deadlines.
• Able to maintain accurate and timely records as required by the role.
• Identify and solve everyday job-based problems in liaison with the line manager.

Communication:

• Able to communicate factual information politely and courteously.
• Has excellent spoken skills e.g. telephone and face-to-face conversations.
• Has advanced written and numeric skills appropriate to the job.
• Able to listen, observe and report information to managers.

Vacancy Summary

We offer a competitive package commensurate with qualifications and experience to the right candidate including professional training and long-term career development opportunities.

Type:Permanent
Location: Oldham
Salary: To be negotiated dependent on experience.

We are an Equal Opportunities Employer.