BANK IVF Laboratory Admin Assistant

The Lister Hospital; City Of London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A prominent healthcare facility in London seeks a BANK IVF Laboratory Admin Assistant to provide essential support in the IVF team. The role involves coordinating billing processes, assisting with laboratory administration, and handling communications related to embryology. Ideal candidates will have office experience preferably within a healthcare setting, strong communication skills, and computer literacy. Offering competitive hourly rates, this position also emphasizes the importance of a supportive work environment.

Qualifications

• Office experience in a healthcare or related setting is preferable.
• Strong communication skills to handle inquiries effectively.
• Proficiency in computer operations.

Responsibilities

• Coordinate the billing process for cryo-storage.
• Assist with administration for laboratory expiries.
• Upload treatment sheets on the database system.
• Prepare and check treatment laboratory sheets.
• Report treatment cycles to the regulatory authority.
• Handle embryology related inquiries.
• Assist with the import of donor sperm.
• Organize dispatch of frozen samples for testing.

Skills

Previous office experience preferably in a gynaecology or fertility setting

Experience of appointment bookings

Excellent communication skills

Computer literate

Job description

Overview

Role: BANK IVF Laboratory Admin Assistant

Location: Lister Facility Centre at The Portland Hospital

Competitive hourly rate

We are welcoming applications for a Laboratory Billing & Admin Assistant to join our IVF Team at The Portland Hospital. If you are keen to get into Embryology, then this is the role for you! You will perform a range of technical and administrative tasks to support the effective running of the clinical embryology laboratory.

Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. You’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.

What You’ll Do

• To coordinate the billing process for cryo-storage for the laboratory
• Assist with administration for the expiries for cryo-storage
• Scan and upload treatment sheets on the centre’s database system (Meditex)
• Prepare and check treatment laboratory sheets (and labels) for consents and blood screening results
• Assist with reporting treatment cycles to the HFEA (using PRISM)
• Respond to embryology related telephone, email and written enquiries
• Assist the embryology team with the import of donor sperm from international donor banks
• Organise the dispatch of frozen samples for genetic testing/DNA fragmentation and return of shippers following delivery of samples
• To complete any other duties as requested by the Laboratory Manager

What You’ll Bring

• Previous office experience preferably in a gynaecology or fertility setting
• Experience of appointment bookings
• Excellent communication skills
• Computer literate

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

Diversity and Inclusion

Patients first. Colleagues always. That’s the guiding philosophy behind our approach to Diversity, Equity, Inclusion and Belonging. We believe healthcare is built on a foundation of inclusion, compassion and respect for our patients and for each other. By working together with our colleagues we’re creating a truly inclusive environment, where individual differences are celebrated and everyone can achieve their potential.

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. That’s why we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.