Band 4 Senior Pharmacy Administrator

University Hospitals Birmingham NHS Foundation Trust; Lifford; On-site; GBP 26,000 - 34,000; Full time

Job summary

University Hospitals Birmingham NHS Foundation Trust is seeking a Senior Pharmacy Administrator to support the Pharmacy Department. You will organise daily workloads, manage diaries, prepare reports and handle enquiries, ensuring efficient delivery of services.

The role requires excellent organisational, communication and IT skills, with discretion and confidentiality. You will work closely with the Pharmacy Team, providing day-to-day support and covering colleagues when needed in a busy

Qualifications

• Experience in a busy administrative environment.
• Strong organisational and time-management skills.
• Excellent communication and IT proficiency.

Responsibilities

• Manage diaries and meeting arrangements.
• Prepare correspondence and reports.
• Handle telephone enquiries and general inquiries.
• Maintain confidential staff records and support recruitment/admin tasks.
• Process locum shifts and purchase orders; coordinate office resources.
• Support introduction of new systems and working practices and service development.
• Provide cover for colleagues when required.

Skills

Organisation

Communication

IT skills

Teamwork

Job description

Join our Pharmacy team at University Hospitals Birmingham NHS Foundation Trust as a Senior Pharmacy Administrator and play a key role in supporting the smooth running of our services. This is an excellent opportunity for an experienced administrator who enjoys working in a busy environment, supporting colleagues and making a positive difference through effective organisation and teamwork., As Senior Pharmacy Administrator, you will provide comprehensive administrative support to the Pharmacy Department, helping ensure the smooth and efficient delivery of services. You will organise and prioritise daily workloads, allocate tasks and provide day-to-day support to the Pharmacy Team.

Key responsibilities include managing diaries and meeting arrangements, preparing correspondence and reports, handling telephone and other enquiries, maintaining accurate and confidential staff records, supporting recruitment and staff administration, processing locum shifts and purchase orders, and coordinating office resources and facilities. You will also support the introduction of new systems and working practices, contribute to service development and provide cover for colleagues when required.

You will need excellent organisational, communication and IT skills, with the ability to manage competing priorities, meet deadlines and use your initiative to resolve routine and non-routine issues. Attention to detail, discretion and a clear understanding of confidentiality are essential. You should be comfortable working under pressure, handling sensitive enquiries with professionalism and compassion, and building positive working relationships with colleagues and stakeholders. The successful candidate will be proactive, reliable, flexible and committed to supporting an effective administrative service.

You will bring your administrative expertise, initiative and problem-solving skills to a varied role where no two days are the same.

We are looking for someone who is organised, proactive and adaptable, with excellent communication and IT skills, strong attention to detail and a commitment to confidentiality and compassionate service. If you enjoy taking responsibility, managing competing priorities and working collaboratively to support colleagues and service users, we would welcome your application.

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.