Band 4 Medical Secretary - Dan Mooney House

Birmingham and Solihull Mental Health NHS Foundation Trust; Bristol; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading NHS Trust is seeking a dedicated individual for a secretarial role to support Consultant Psychiatrists in achieving objectives through various administrative tasks. This position entails managing patient appointments, correspondence, and fostering effective communication within the medical team and community services.

Qualifications

• Professional secretarial service experience preferred.
• Ability to liaise with various stakeholders.
• Effective data handling and communication skills.

Responsibilities

• Manage correspondence and organize appointments.
• Attend multidisciplinary team weekly meetings.
• Facilitate communication within the medical team and external parties.

Skills

Data entry

Communication

Audio transcription

Job description

To provide a professional secretarial service to the Consultant Psychiatrist and members of the Steps to Recovery wards, assisting them in achieving their objectives, organising their workload, and liaising with all relevant and appropriate services. Reliable data entry into the Rio computer system will be required to ensure a full and effective clinic system is in operation, including receiving all visitors, staff, patients, and GPs' telephone calls in a polite, friendly, and courteous manner.

The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, including:

1. Receiving all correspondence
2. Booking new patient appointments
3. Attending MDT weekly meetings
4. Audio transcription and text processing of clinical letters, reports, and other correspondence as required by the medical team

To act as a focal point of contact and be responsible for disseminating information, messages, and inquiries for the medical team, liaising with multidisciplinary team members, other health professionals, staff within the Trust, GPs, social workers, service users, carers, and other external agencies.

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4,000 clinical and support staff help us improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing, and psychology training and are proud of our international reputation for research and innovation.

Our population is culturally diverse, characterized in places by high levels of deprivation, which increase demand for our services. We are committed to ensuring everyone can access the help they need. We are a team of compassionate, inclusive, and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference, join our team where a warm welcome awaits you.

For further details or informal visits, contact:

• Name: Liz Cooksey
• Job title: Business Support Manager
• Email: [e-mail]
• Telephone: [phone]