Band 3 Team Administrator Birmingham Community Healthcare NHS Foundation Trust

Evasion-design.com; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

Join a forward-thinking healthcare provider in Birmingham as an Immunisation Team Administrator. In this vital role, you will be the primary point of contact within the clinical team, providing essential information and guidance to patients and staff. Your self-motivation and organizational skills will shine as you manage your workload independently, ensuring deadlines are met while supporting the neonatal vaccination programme. This position offers a unique opportunity to contribute to the health and wellbeing of the community, working closely with a dedicated team committed to delivering outstanding care. If you are passionate about making a difference in healthcare, this role is for you.

Qualifications

• Experience in administrative roles with strong organizational skills.
• Ability to communicate effectively with patients and staff.

Responsibilities

• Provide administrative support to the immunisation team and manage patient records.
• Liaise with partners to promote immunisation uptake and book sessions.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Self-Motivation

Education

High School Diploma

Relevant Administrative Certification

Tools

Microsoft Office Suite

Trac System

Job description

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Birmingham Community Healthcare NHS Foundation Trust Immunisation Team is responsible for the delivery of the national school-based vaccination programme which includes Influenza, HPV, and Teenage booster along with the opportunistic offer of MMR vaccinations. We deliver this service across Birmingham and Solihull.

The service also delivers the neonatal Hepatitis B vaccination programme.

We are looking for enthusiastic and self-motivated Band 3 Immunisation Team Administrator to join our team. The successful candidate will be a primary point of contact for liaison within the clinical team, giving information and guidance to patients, carers, relatives, and staff, appropriate to the role.

They will work closely with neonatal services, supporting the management of referrals for the neonatal hepatitis B vaccination programme. They will be required to work on their own initiative and organise their own workload without direct supervision on a daily basis to ensure deadlines are met.

The successful candidate will work closely with the Senior Administrator undertaking a comprehensive range of administrative duties, being responsible for the maintenance and updating of efficient filing systems.

To provide comprehensive administrative support to the School age immunisation team including preparing letters, minutes of meetings, and other documentation. Implement and maintain central filing systems for patient records and patient information.

Undertake office duties such as photocopying and replenishing information as required. Answer non-clinical queries from clients and their relatives seeking advice.

Liaise with partners to promote immunisation uptake across the area including booking of immunisation sessions/clinics.

IMPORTANT

1. Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process.
2. Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details, and postal address.

Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics, educational establishments, and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre, and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.

For further details on the main responsibilities, please see the attached job description and person specification.

This advert closes on Wednesday 15 Jan 2025.