Band 3 Secretary & Clerical Assistant - Hathaway Surgery

Medirest Signature; Chippenham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare provider is looking for a full-time Band 3 receptionist/administrator for a fixed-term role at Hathaway Surgery in Chippenham. The position involves front-of-house reception, managing telephone inquiries, and administrative support duties across multiple sites. This dynamic role requires excellent interpersonal skills, attention to detail, and competency in Microsoft Office, providing a varied and fulfilling work environment.

Qualifications

• Excellent interpersonal skills for face-to-face and telephone interactions.
• Ability to work unsupervised and manage workload priorities.
• Competency in Microsoft Office essential.

Responsibilities

• Provide front of house reception cover and telephone enquiries.
• Support administrative tasks including data entry and booking systems.
• Assist Facilities Manager with delegated tasks as required.

Skills

Interpersonal Skills

Attention to Detail

Competency in Microsoft Office

Job description

Job overview

A vacancy has arisen within the Facilities Team for a full time Band 3 receptionist /administrator, 37.5 hours per week Monday to Friday, fixed term for 6 months.

The post is based at Hathaway Surgery, Chippenham but there will also be requirement to cover other sites especially in the later months of the fixed term. These sites will include Shearwater Lodge, Warminster and Bath NHS House, Bath. Full on the job training will be provided.

The post holder will be required to have excellent interpersonal skills both face to face and on the telephone, have an attention to detail, with a high level of accuracy and be fully competent in the use of Microsoft Office.

You will need to be able to work, both unsupervised and as part of a team with the ability to prioritise your own workload, whilst working to set targets and deadlines.

Main duties of the job

This post requires a flexible approach as you may be asked to provide administrative cover within the wider FM team. Although not an exhaustive list the role will involve:

Front of house reception cover involving face to face contact with visitors and service users.
Dealing with telephone enquiries and operating an electronic room booking system.
Some generic admin support to include inputting to excel spreadsheets/ assisting with collation of statistic data as required.
Other tasks as delegated by the Facilities Manager, BSW or Site Co-ordinator.
The role will suit someone who enjoys variety in their work and who can manage a range of independent tasks in support of the FM team.

This is a 37.5 hour fixed term contract – hours Monday to Friday 9-5