Band 3 Administrator - Special School Nursing

Birmingham Community Health Care Nhs Foundation Trust; Birmingham; On-site; GBP 14,000 - 21,000; Part time

Job summary

Birmingham Community Health Care NHS Foundation Trust is seeking an administrative professional to join the Special School Nursing team, reporting to the Office Manager and supporting Special School Nurses to ensure high-quality care for children and young people.

The role is 30 hours per week, term-time only, Monday to Friday, with responsibilities including data input, answering the telephone, monitoring generic emails, pulling patient records, placing equipment orders and handling a range of

Responsibilities

• Data input and clerical support to ensure smooth service delivery
• Answering telephone and monitoring generic email accounts
• Pulling patient records and coordinating with clinical teams
• Placing equipment orders and maintaining filing systems
• Support to the Special School Nursing team and office processes
• Travel across sites city-wide and work proactively to meet deadlines

Job description

You will work as part of the team for Special School Nursing under the direction of the Office Manager, reporting relevant information to Special School Nurses by undertaking administrative duties to enable the service to function effectively & support to deliver a high standard of care to children/young people.

You will work 30 hours per week, term-time only contract. Monday to Friday.

The post of the administrator will support the service (City- Wide) and will cover a range of duties, predominately data input, telephone answering, monitoring of generic email accounts, pulling patient records, placing equipment orders and undertake furthermore administrative duties. There will be an expectation for the post holder to help with admin support where needed., To be the primary point of contact for liaison within the Special School Nurse Clinical Team, giving information and guidance to patients, carers, relatives and staff.

You will need to be able to travel across sites, city wide.

To work on own initiative and organise their own workload without direct supervision on a daily basis to ensure deadlines are met and to enable compliance with Safeguarding Policies and Procedures.

To undertake a comprehensive range of administrative duties. Having responsibility for high quality maintenance of Clinical Record Systems. Ensuring information is recorded correctly in order for the efficient operation of the Service.

To be responsible for the maintenance and updating of all records and documents and maintaining an efficient filing system. The post holder will undertake a range of clerical duties including using a PC for word processing, PAS & Child Health System.

The successful candidate will be expected to support systems and processes in the team and underpin the smooth running of the office. It is essential that you possess excellent organisational & communication skills as well as IT skills with a flexible approach to work that will meet the ever-changing needs of the Service. In addition, successful candidates must work well as part of a large team, be self-motivated and able to prioritise their workload.

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.