AV Project Coordinator – Hybrid London (Construction)

Vicit; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Vicit is seeking a Project Co-Ordinator in London to support Project Directors and Senior Project Managers on a large-scale AV construction project. Hybrid work arrangement with responsibilities spanning document control, meeting participation, submittal management, and O&M process ownership.

You will manage project logistics, ensure quality checks, and maintain trackers. Strong admin experience, Excel proficiency, and excellent communication are essential for success.

Qualifications

• Proven experience in an administrative support role and/or projects-related role.
• Experience with MS Office suite of software with emphasis on Excel.
• Numeric and the ability to interpret numeric data.
• Process driven and able to follow predefined ways of working.
• Strong written and oral communication skills.
• Well organized with the ability to multi-task and work under pressure.
• Able to adapt to shifting priorities and timelines with analytical/problem-solving abilities.

Responsibilities

• Provide direct support to the Project Director and Senior Project Managers in their day-to-day activities.
• Document management – maintain all project files and version control of all documentation and project folders.
• Participation in key project meetings.
• Maintaining and managing project submittals to external systems and key stakeholders.
• Owning and managing the O&M process for the project.
• Managing the logistics of the project in terms of procurement and resources.
• Quality Assurance – verify the relevant quality review before release to clients/end users.
• Populate Project trackers with base info ahead of Project Manager completion.
• Ad-Hoc tasking as approved by Project Managers on a case-by-case basis.

Skills

Administrative support

MS Excel

Data interpretation

Process driven

Written & verbal communication

Organised & multitask

Prioritisation & time management

Analytical thinking

Tools

MS Project

Job description

Vicit is seeking a Project Co-Ordinator in London to support Project Directors and Senior Project Managers on a large-scale AV construction project. Hybrid work arrangement with responsibilities spanning document control, meeting participation, submittal management, and O&M process ownership.

You will manage project logistics, ensure quality checks, and maintain trackers. Strong admin experience, Excel proficiency, and excellent communication are essential for success.