Auditor And Administration Support - Logistics Service - Burnley

East Lancashire Hospitals Nhs Trust; Burnley; On-site; GBP 22,000 - 28,000; Full time

Job summary

East Lancashire Hospitals NHS Trust is recruiting for an administrative role supporting the Waste Management Team. You will help plan cleanliness and waste audits, report data to the Logistics Services Management Team and the Waste and Compliance Manager, and provide day-to-day admin support across the Trust.

The role involves handling data in Excel, maintaining records, and coordinating with service users and colleagues to ensure data quality and timely action on audit findings.

Qualifications

• Plan workload around cleanliness and /or Waste Audit priorities.
• Prioritise workload to meet service demands and to support Management Team with both the Cleanliness Audits / Waste Audits and Administration Support.
• Participate in an annual appraisal, identify and action own personal development needs and establish personal supervision/mentorship.
• Undertake and participate in all mandatory training as required by the Trust.
• Assist in the smooth day to day running of the Waste Management Service, undertake other duties which are appropriate to the level of this post.
• To undertake cleanliness and /or waste audits across all areas in line with the National Standards of Healthcare Cleanliness and HTM 07-01 Safe Management of Healthcare waste.
• To collect the data from the cleanliness and /or waste audits and upload into Microsoft excel spreadsheets.
• To prepare audit reports for the Waste Service, discuss findings including feedback of any issues or concerns identified in the audit with the management team for that area.
• To run reports, collating and analyzing data from the audits and update missing information liaising with service users across the organisation when required, to ensure excellent data quality.
• To support the implementation of action plans with both the service users and cleaning staff.
• To ensure that up to date written and electronic records are monitored and maintained in accordance with trust standard operating procedures and policies.
• To provide administration support to the Logistics Services Management Team and Energy Waste and Sustainability manager (as appropriate),undertaking general administration duties including photocopying, scanning and filing.
• Deal with general Waste enquiries, answering the telephone, redirecting enquiries to the Logistics Services Management Team or Energy Waste and sustainability Manager where appropriate.
• Input and manage data onto spreadsheet as required by the Logistics Services Management Team and the Energy Waste and Sustainability Manager

Responsibilities

• Plan workload around Cleanliness and /or Waste Audit priorities and timescales
• Prioritise workload to meet service demands and to work on own initiative to support Management Team with both the Cleanliness Audits / Waste Audits and Administration Support
• Participate in an annual appraisal, identify and action own personal development needs and establish personal supervision/mentorship
• Undertake and participate in all mandatory training as required by the Trust
• Assist in the smooth day to day running of the Waste Management Service, undertake other duties which are appropriate to the level of this post. These may relate to other departments within Facilities and/or other sites as requested by the Logistics Services Management Team.
• To undertake cleanliness and / or waste audits across all areas in line with the National Standards of Healthcare Cleanliness and HTM 07-01 Safe Management of Healthcare waste
• To collect the data from the cleanliness and /or waste audits and upload into Microsoft excel spreadsheets
• To prepare audit reports for the Waste Service, discuss findings including feedback of any issues or concerns identified in the audit with the management team for that area
• To run reports, collating and analyzing data from the audits and update missing information liaising with service users across the organisation when required, to ensure excellent data quality
• To support the implementation of action plans with both the service users and cleaning staff
• To ensure that up to date written and electronic records are monitored and maintained in accordance with trust standard operating procedures and policies.
• To provide administration support to the Logistics Services Management Team and Energy Waste and Sustainability manager (as appropriate),undertaking general administration duties including photocopying, scanning and filing
• Deal with general Waste enquiries, answering the telephone, redirecting enquiries to the Logistics Services Management Team or Energy Waste and sustainability Manager where appropriate
• Input and manage data onto spreadsheet as required by the Logistics Services Management Team and the Energy Waste and Sustainability Manager

Skills

Administrative skills

Attention to detail

IT systems

Audit knowledge

NHS Waste streams knowledge

Education

GCSE English and Maths

Tools

Microsoft Excel

Spreadsheet software

Data reporting tools

Job description

Job overview

To work as part of a team carrying out comprehensive cleanliness and or wasteaudits
To be responsible for the reporting on the data to the Logistics ServicesManagement Team and the Waste and Compliance Manager, service users andcolleagues both within the Logistics Services Team and across the organisation
Providing administration support for the Waste Management Team.

Main duties of the job

To be responsible for the reporting on the data to the Logistics ServicesManagement Team and the Waste and Compliance Manager, service users andcolleagues both within the Logistics Services Team and across the organisation
Providing administration support for the Waste Management Team.

Working for our organisation

We are a busy team who expect everyone to pull together, and to follow schedules and standard operating policies and procedures when performing duties. Training will be given on all the different duties that you will be required to undertake throughout your working day. The Trust have an array of Holistic benefits such as generous annual leave policy which allows 27 days per annum pro rata rising after5 to 29 days and rising again after year 10 to 33 days plus 8 days Bank Holiday.
We have a staff portal, staff restaurants and annual staff survey and mediation service. The Trust also has an array of other wellbeing benefits including financial benefits to staff some of which are purchases through Vivup scheme, NHS pension scheme multiple NHS discounts and offers. There is also an array of mental and physical wellbeing benefits such as the cycle to work scheme, Fast Physio and Worksmart. The Trust also has its own gym on tow of the sites and discounts at
Position no.
FTE
22703329
1.00
some of the towns gym's in the area, along with staff vaccines, Occupational Health Services and an array of Health and wellbeing contracts for staff to access and mindfulness and meditation sessions.

Detailed job description and main responsibilities

Plan workload around Cleanliness and /or Waste Audit priorities and timescales
Prioritise workload to meet service demands and to work on own initiative to support Management Team with both the Cleanliness Audits / Waste Audits and Administration Support
Participate in an annual appraisal, identify and action own personal development needs and establish personal supervision/mentorship
Undertake and participate in all mandatory training as required by the Trust
Assist in the smooth day to day running of the Waste Management Service, undertake other duties which are appropriate to the level of this post. These may relate to other departments within Facilities and/or other sites as requested by the Logistics Services Management Team.
To undertake cleanliness and / or waste audits across all areas in line with the National Standards of Healthcare Cleanliness and HTM 07-01 Safe Management of Healthcare waste
To collect the data from the cleanliness and or waste audits and upload into Microsoft excel spreadsheets
To prepare audit reports for the Waste Service, discuss findings including feedback of any issues or concerns identified in the audit with the management team for that area
To run reports, collating and analyzing data from the audits and update missing information liaising with service users across the organisation when required, to ensure excellent data quality
To support the implementation of action plans with both the service users and cleaning staff
To ensure that up to date written and electronic records are monitored and maintained in accordance with trust standard operating procedures and policies.
To provide administration support to the Logistics Services Management Team and Energy Waste and Sustainability manager (as appropriate),undertaking general administration duties including photocopying, scanning and filing
Deal with general Waste enquiries, answering the telephone, redirecting enquiries to the Logistics Services Management Team or Energy Waste and sustainability Manager where appropriate
Input and manage data onto spreadsheet as required by the Logistics Services Management Team and the Energy Waste and Sustainability Manager

Person specification

Essential & Disirable

Essential criteria

• GCSE English and Math's or equivalent
• Knowledge of Administrative or clerical systems and processes
• Good use of IT systems with previous experience of audit
• Knowledge of Health Technical Memorandum 07-01 Safe and Sustainable Management
• Accuracy and attention to detail

Desirable criteria

• ECDL or recognized typing qualification or relevant experience
• NVQ 2 in Administration or equivalent experience
• Awareness of NHS structure and current challenges
• Excellent customer relation skills

Workskill

Essential criteria

• knowledge of NHS Waste streams

Desirable criteria

• Experience of auditing