Auditor And Administration Support - Logistics Service - Blackbun

East Lancashire Hospitals Nhs Trust; Lancashire; On-site; GBP 21,000 - 27,000; Full time

Job summary

East Lancashire Hospitals NHS Trust is seeking an organised Administrator to join the Waste Management team, supporting cleanliness and waste audits across the organisation. You will collect data, compile reports, and liaise with service users and managers to ensure high data quality.

Working within the Logistics Services team, you will provide administration support, help manage workloads, and help maintain records in line with NHS policies and SOPs. This role is based on-site at the Trust.

Qualifications

• GCSE English and Maths or equivalent.
• Knowledge of Administrative or clerical systems and processes.
• Good IT skills with audit experience.
• Knowledge of Health Technical Memorandum 07-01 Safe and Sustainable Management of Healthcare Waste.
• Accuracy and attention to detail.

Responsibilities

• Plan workload around Cleanliness and /or Waste Audit priorities.
• Prioritise workload to meet service demands and support Management Team with audits and administration.
• Participate in annual appraisal and identify personal development needs.
• Undertake mandatory training as required by the Trust.
• Assist in the day-to-day running of the Waste Management Service and related duties.
• Undertake cleanliness and / or waste audits in line with National Standards of Healthcare Cleanliness and HTM 07-01.
• Collect data from audits and upload into Microsoft Excel spreadsheets.
• Prepare audit reports and discuss findings with management.
• Run reports, collate and analyse data, ensure data quality across the organisation.
• Support action plans with service users and cleaning staff.
• Maintain up-to-date records per SOPs and policies.
• Provide administration support to the Logistics Services Management Team and Energy Waste and Sustainability Manager.

Skills

Administrative knowledge

IT literacy

Audit experience

NHS knowledge

Attention to detail

Education

GCSE English/Maths

ECDL

NVQ 2 in Administration

Tools

Microsoft Excel

Job description

Job overview

To work as part of a team carrying out comprehensive cleanliness and or waste audits

To be responsible for the reporting on the data to the Logistics Services Management Team and the Waste and Compliance Manager, service users and colleagues both within the Logistics Services Team and across the organisation

Providing administration support for the Waste Management Team.

Main duties of the job

To be responsible for the reporting on the data to the Logistics Services Management Team and the Waste and Compliance Manager, service users and colleagues both within the Logistics Services Team and across the organisation

Providing administration support for the Waste Management Team.

Working for our organisation

We are a busy team who expect everyone to pull together, and to follow schedules and standard operating policies and procedures when performing duties. Training will be given on all the different duties that you will be required to undertake throughout your working day. The Trust have an array of Holistic benefits such as generous annual leave policy which allows 27 days per annum pro rata rising after 5 to 29 days and rising again after year 10 to 33 days plus 8 days Bank Holiday.

We have a staff portal, staff restaurants and annual staff survey and mediation service. The Trust also has an array of other wellbeing benefits including financial benefits to staff some of which are purchases through Vivup sched, NHS pension scheme multiple NHS discounts and offers. There is also an array of mental and physical wellbeing benefits such as the cycle to work scheme, Fast Physio and Worksmart. The Trust also has its own gym on tow of the sites and discounts at some of the towns gym’s in the area, along with staff vaccines, Occupational Health Services and an array of Health and wellbeing contracts for staff to access and mindfulness and meditation sessions.

Detailed job description and main responsibilities

• Plan workload around Cleanliness and /or Waste Audit priorities and timescales
• Prioritise workload to meet service demands and to work on own initiative to support Management Team with both the Cleanliness Audits / Waste Audits and Administration Support
• Participate in an annual appraisal, identify and action own personal development needs and establish personal supervision/mentorship
• Undertake and participate in all mandatory training as required by the Trust
• Assist in the smooth day to day running of the Waste Management Service, undertake other duties which are appropriate to the level of this post. These may relate to other departments within Facilities and/or other sites as requested by the Logistics Services Management Team.
• To undertake cleanliness and / or waste audits across all areas in line with the National Standards of Healthcare Cleanliness and HTM 07-01 Safe Management of Healthcare waste
• To collect the data from the cleanliness and or waste audits and upload into Microsoft excel spreadsheets
• To prepare audit reports for the Waste Service, discuss findings including feedback of any issues or concerns identified in the audit with the management team for that area
• To run reports, collating and analysing data from the audits and update missing information liaising with service users across the organisation when required, to ensure excellent data quality
• To support the implementation of action plans with both the service users and cleaning staff
• To ensure that up to date written and electronic records are monitored and maintained in accordance with trust standard operating procedures and policies.
• To provide administration support to the Logistics Services Management Team and Energy Waste and Sustainability manager (as appropriate), undertaking general administration duties including photocopying, scanning and filing
• Deal with general Waste enquiries, answering the telephone, redirecting enquiries to the Logistics Services Management Team or Energy Waste and sustainability Manager where appropriate
• Input and manage data onto spreadsheet as required by the Logistics Services Management Team and the Energy Waste and Sustainability Manager

Person specification

Essential & Desirable Criteria

Essential criteria

• GCSE English and Math's or equivalent
• Knowledge of Administrative or clerical systems and processes
• Good use of IT systems with previous experience of audit
• Knowledge of Health Technical Memorandum 07-01 Safe and Sustainable Management of Healthcare Waste
• Accuracy and attention to detail

Desirable criteria

• ECDL or recognized typing qualification or relevant experience
• NVQ 2 in Administration or equivalent experience
• Awareness of NHS structure and current challenges
• Excellent customer relation skills

Workskill

Essential criteria

• Knowledge of NHS Waste steams

Desirable criteria

• Experience of auditing