Audio Typist and Admin Assistant

Calderdale and Huddersfield Solutions Ltd; Halifax; On-site; GBP 23,000 - 28,000; Full time

Job summary

Calderdale and Huddersfield NHS Foundation Trust is seeking a Medical Secretary to support the Medicine Directorate. You will handle audio typing from digital dictation, photocopying, filing and extensive clerical duties to keep the team operating efficiently.

You’ll work across sites in Halifax, with responsibilities spanning scanning, referrals and telephone duties, all while maintaining deadlines and patient confidentiality within an NHS framework.

Qualifications

• GCSE English and Maths (or equivalent) with literacy/numeracy demonstrated.
• RSA II typing/word processing qualification.
• Understanding of Medical Terminology.
• Willing to undertake further development/training.

Responsibilities

• Audio typing from digital dictation, photocopying and filing.
• Clerical support to Medical Secretaries and team.
• Answering phones, scanning and processing referrals.
• Cross-site support as required between HRI and CRH.

Skills

Typing/word processing

Office administration

Medical terminology

NHS experience

EPR knowledge

Winscribe dictation

Word

Excel

Communication skills

Deadlines

Education

GCSE English & Maths

RSA II typing

Understanding of Medical Terminology

Willing to undertake training

Tools

Word

Excel

Winscribe

EPR

Job description

Main area Rheumatology but to cover other areas. Grade NHS AfC: Band 2 Contract 12 months (Fixed term 12 months) Hours

• Full time
• Job share
• Flexible working

37.5 hours per week (up to 37.5 hours per week) Job ref 372-MED2670-A

Employer Calderdale and Huddersfield NHS Foundation Trust Employer type NHS Site Calderdale Royal Hospital Town HALIFAX Salary £25,272 per annum, pro rata Salary period Yearly Closing 14/09/2026 23:59 Interview date 24/09/2026

Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us.

Our Future Plans

The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visithttps://future.cht.nhs.uk/

Job overview

Supporting the Medical Secretary service in Medicine:

• Large Volumes of audio Typing from digital dictation
• Clerical work to support the team
• Post
• Scanning

Main duties of the job

• Audio typing from digital dictation, photocopying, filing, answering the telephone, scanning, onward referrals and uploading to EPR.
• Support Medical Secretary service subject to service needs cross site at HRI/CRH.

Working for our organisation

Calderdale & Huddersfield NHS Foundation Trust is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of £310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery.

The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.

Detailed job description and main responsibilities

See job description & person specification and evidence how you meet the criteria on your application in order to be shortlisted .

Supporting the Medical Secretaries in Medicine, covering all admin functions including scanning, photo copying and answering the phones. You will also be processing large volumes of Audio typing from digital dictation all whilst working with nurses and consultants to deliver admin support (subject to service needs) and ensuring deadlines are met.

Person specification

QUALIFICATIONS / TRAINING

• English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
• RSA II typing/word processing
• Willing to undertake further development/training
• Understanding of Medical Terminology

Knowledge, experience & expertise

• Experience of working in a busy office environment (to deadlines and targets)
• Knowledge of software packages such as Word, Excel
• Experience of working in an NHS environment
• Experience of working with Winscribe digital dictation
• Knowledge of EPR

Communication & relationships

• Excellent written and verbal communication skills

Our vision is to provide One Culture of Care for one another in order that we can provide compassionate care for the people who use our services. We are passionate about creating a workplace where we work together to get results, encouraging colleagues to have their say, in order to co create the change we want to see. We take pride in the diversity of our workforce that’s why we encourage applications from all. Reasonable adjustments will be made for disabled applicants.

We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It’s important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on theCheck if you need a UK visa - GOV.UK website. We encourage all applicants to review these criteria carefully to understand their eligibility for sponsorship.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £54.40, Standard £26.40 or Basic £26.40) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £16 cost per year. This is a condition of your employment.

CHFT is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

If you have any questions please contact [e-mail] for assistance.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

At Calderdale and Huddersfield NHS Foundation Trust, we are excited to offer a range of volunteering roles, providing rewarding personal and professional opportunities for people from all backgrounds across a wide age range from our local communities, ensuring our volunteers are representative of our service users.