Attendance Officer - Talbot Primary School, Poole

Dorset Council; Christchurch; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Flexible working

Local Government Pension Scheme

Training and development

Wellbeing support

Discounts via Lifestyle Savings

Job summary

Talbot Primary School is seeking a reliable Attendance Officer to join our busy school business team. You will provide outstanding administrative support to the Headteacher, SBM and Office Team, and act as liaison between Parents/Carers, staff, Governors and external agencies.

You will monitor pupil attendance daily, oversee the registration process, produce reports for senior leaders, and manage confidential databases such as Bromcom MIS and CPoms.

Qualifications

• Experience in a similar school role.
• Excellent administrative, interpersonal and organisational skills.
• Discretion and confidentiality.
• Ability to produce information and analyse data.
• Proficient in Outlook and school data systems.

Responsibilities

• Provide administrative support to Headteacher, SBM and Office Team.
• Liaise with Parents/Carers, staff, Governors and external agencies.
• Monitor attendance with reports to SLT.
• Oversee registration and tracking of pupil attendance daily.
• Represent the school at meetings and in proceedings where required.
• Manage diary using Microsoft Outlook and maintain filing systems.
• Ensure safeguarding matters are logged correctly and confidential data is kept secure.

Skills

Interpersonal skills

Organisation

Communication

Discretion

Tools

Bromcom MIS

CPoms

Job description

Role Summary

Talbot Primary School are seeking to appoint a reliable, flexible and enthusiastic Attendance Officer to join our busy school business team. The post requires a high degree of interpersonal, organisation, communication and administrative skills (including initiative, flexibility, diplomacy, discretion and confidentiality and a professional approach).

Role Summary

Talbot Primary School are seeking to appoint a reliable, flexible and enthusiastic Attendance Officer to join our busy school business team. The post requires a high degree of interpersonal, organisation, communication and administrative skills (including initiative, flexibility, diplomacy, discretion and confidentiality and a professional approach).

We Are Seeking a Professional Individual Who

• Has previous experience of working in a similar role within a school environment
• To provide excellent all round administrative support to the school as a whole including the Headteacher, School Business Manager and the Office Team.
• Liaison between Parents/Carers, all staff, Governors and external agencies.
• Monitoring Attendance with reports to the Headteacher and Senior Leadership Team.
• Representing school at meetings and legal proceedings.
• Oversee the registration process and ensure attendance of all pupils is tracked every day with absences followed up and accounted for.
• The candidate will need to take decisions on a day‑to‑day basis to ensure administrative deadlines and requirements are met, to prioritise own workload including the timely production of information and analysis of data.To deal with changing and conflicting deadlines and to frequently deal with non‑routine queries and forwarding matters to appropriate staff where necessary.
• Formal letter writing, writing up reports.
• Diary Management via Microsoft Outlook.
• Maintain confidential databases including Bromcom MIS and CPoms.
• Can build and maintain professional and positive working relationships.
• Organising and maintaining effective filing/file management systems.
• Ensuring all Safeguarding matters that may be disclosed to you are logged correctly.
• Has good interpersonal skills.
• Has discretion and sensitivity.
• A good team player.
• Ensure a safe, secure and caring environment for the well‑being of the children.

What We Offer You

• An opportunity to be part of a collaborative team with a shared vision of excellence
• A real career path in a thriving and respected organisation
• Flexible working approach, where possible
• Excellent training and development programmes and opportunities
• Eligibility to join the Local Government Pension Scheme / Teacher Pension Scheme
• Generous holiday entitlement, increasing with the length of service (support staff)
• Access to our benefits portal offering a full range of discounts available through Lifestyle Savings
• Access to wellbeing support through our Employee Assistance Programme, this includes free confidential telephone and face to face counselling for employees and family members
• Access to financial wellbeing support through a company that provides comprehensive guidance on all things mortgage related
• Eligible for a Blue Light card

Further Information

About Us

Talbot Primary School is a large three form entry school in the Wallisdown area of Poole, close to Talbot Heath Nature Reserve, a designated Site of Special Scientific Interest. The school has fantastic facilities and a strong emphasis on both music and sport. There are over five acres of playing field space, to be utilised for both sports and outdoor learning, alongside a large playground, tennis courts and swimming pool.

Our vision is the children at Talbot will learn the skills and knowledge to lead a successful life. We strive to help children fulfil the characteristics of ‘The Talbot Child’.

You will be joining a dedicated team that is passionate about making a difference and committed to nurturing the whole child. As a member of our team, you will have the opportunity to shape learning experiences that are creative, inclusive, and meaningful. We are committed to the professional development and wellbeing of our staff. We offer high-quality training, mentoring, and opportunities for career progression.

Talbot Primary is in the Greenway Partnership of Hamwic Education Trust (HET); a large, fast‑paced multi‑academy trust with currently 37 schools across the South Coast: Portsmouth, Southampton, Poole and Dorset. The Greenway Partnership is a multi‑academy partnership based in Poole and Dorset. The partnership enables local schools to work together to develop a strong education for all our children.

About Hamwic Education Trust

HET is fully committed to developing an outstanding workforce. We are a friendly and supportive community of professionals working hard to ensure that our schools are enabling children to grow and develop for the future.

We have talented staff working in leadership, teaching and support roles throughout our schools and committed professionals working in the Managed Services team covering education, safeguarding, HR, IT, finance and estates. This experienced team supports our schools and is responsible for the successful delivery of our multi‑academy trust.

As an employer, we support our staff to grow through continuing professional development and there is a range of apprenticeships and other opportunities available throughout the Trust to extend your knowledge, skills and career prospects.

HET celebrates the uniqueness of our pupils, our staff and our schools and we aim for everyone to achieve their full potential through the pathways of opportunities available.

HET recognises that by valuing and promoting equal opportunities in employment for all employees and job applicants and avoiding unlawful discrimination in employment and delivery of services, we will be able to deliver first class education and value the differences our workforce brings to HET.