Attendance Administrator - William Harding School

Buckinghamshire Council; Aylesbury; On-site; GBP 23,000 - 29,000; Full time

Job summary

William Harding School in Aylesbury is seeking an Attendance Administrator to support pupil attendance, liaise with families and maintain accurate attendance records. The role forms part of a collaborative admin team and connects with SLT and pastoral staff to improve attendance outcomes.

You will manage data, coordinate record keeping, and assist in implementing attendance programmes in line with school policy. Visits and DBS checks apply; commitment to safeguarding is essential.

Qualifications

• Experience in admin processes and procedures and ability to adapt them for Attendance.
• Experience of supporting children and families.
• Knowledge of safeguarding and data protection policies.
• Understanding of attendance and pastoral support programmes with impact.
• Awareness of equal opportunities and confidentiality.

Responsibilities

• Support attendance needs and coordinate records according to school policy.
• Liaise with parents and SLT as part of attendance initiatives.
• Contribute to workload planning and wellbeing strategies.
• Assist with admin tasks and trip organization.

Skills

Attendance admin

Family support guidance

Data & analysis

Policy awareness

Teamwork

Confidentiality

Education

GCSE English Language

GCSE Maths

Job description

Attendance Administrator - William Harding School

Location: Aylesbury

Why Work at William Harding?

The devolved leadership structure of the Extended Leadership Team, which includes the SLT, AHTs and the Business Support Manager, means that working in teams for support and workload is paramount. As a four-form entry school, all of our teachers work in teams of four teachers, one of whom is the Year Lead who works to support all teachers. Our Curriculum is also supported by schemes to reduce workload. As a year group, the team share workload to support wellbeing, in areas such as shared planning, extra-curricular activities, resources, displays and other tasks.

We offer a wide ranging internal CPD program for all staff and have a SEND and FLO team who can also support with bespoke CPD for SEND and Pastoral needs.

Contract:Permanent

Hours:Full Time

About us

We are a welcoming, inclusive community with a diverse mix of pupils which includes an Additional Resourced Provision for pupils with Speech and Language needs and Physical Disabilities. Our students enjoy strong, meaningful relationships with each other and the staff, making it an exceptional place to work.

William Harding has a clear vision led by an experienced and ambitious leadership team. Staff are committed to raising standards and there is a strong emphasis on staff wellbeing and teamwork. We have well behaved children who are keen to learn. We are looking for enthusiastic, ambitious and skilled teachers to be part of our commitment to achieving excellence. William Harding is resourced well to drive forward teaching and learning.

Workload and wellbeing at William Harding

The SLT take wellbeing and workload very seriously and this is clear in the work we do towards supporting staff. More information can be found here William Harding School under the Wellbeing tab.

We pride ourselves on our wellbeing offer at William Harding and it is our mission to support the workload and wellbeing of all staff. Some of the things we offer include;

• Workload and wellbeing committee to raise and discuss wellbeing ideas
• Workload and wellbeing trials to test ideas before rolling out across the school
• Open door policy with line managers, ELT and SLT
• Onsite staff counsellor
• External support including EAP and OH
• Wellbeing focus and opportunities in training and staff meetings
• Wellbeing focus as part of staff appraisals

Please see Job description for full details.

Other staff to support you

• Each year group has a Lead Teacher who line manages and supports the teachers in that year group
• The FLO (Family Liaison Officer) team are around to support you managing pupils pastoral needs and attendance as well as our School Counsellor
• The SEND team offer support and guidance and work with pupils
• The ELT (Extended Leadership Team) work across Year groups to support staff
• The Support Administrator will liaise with parents on your behalf, support you with admin and lead on organising trips
• The AHTs can also support with behaviour, parents and events and other areas of your role

About you

Please see Job description for further details.

• Experience in admin processes and procedures and ability to adapt them for Attendance
• Experience of supporting children and families
• Of data and analysis
• Experience of providing support, guidance and problem-solving to families
• Awareness of policies relating to equal opportunities, confidentiality and data protection
• Awareness of pastoral support and parental engagement programmes with visible impact
• Awareness of the importance of attendance at schoolAwareness of the interrelationship between safeguarding and attendance
• GCSE English Language Grade C or above or equivalent
• GCSE English Literacy Grade C or above or equivalent
• GCSE Maths Grade C or above or equivalent

Ability to;

• Support the school’s vision and aims
• Plan, resource and deliver a set programmes of work
• Monitor and evaluate approaches of support
• Advise and support parents in the delivery of programmes at home
• Co-ordinate record keeping systems and processes in line with school policy
• Support pupils with attendance needs
• Proactive and timely working
• The ability to work independently and as part of a team
• High expectations of themselves and the team, families and children they support
• Calm and rational
• Have a passion about children’s learning, an understanding about raising school attainment and commitment to achieving high standards?
• Have drive, energy and initiative?
• Have some experience of working within an admin capacity
• Want to work in partnership with our Senior Leadership Team to support and improve school attendance
• Want to enable all pupils to access the curriculum and extracurricular activities?
• Like to work as a team player?

Other information

Visits to the school are warmly welcome. Please contact [emailprotected] l to arrange a visit or to find out more about the role.

William Harding School is committed to safeguarding and promoting the welfare of its pupils and expects all staff and volunteers to share this commitment. All successful candidates will be subject to a disclosure of criminal records at an enhanced level. Any offer of employment, or agreement to volunteer, is subject to receipt of satisfactory references and DBS checks. In line with Keeping Children Safe in Education 2025, online searches will be carried out on all shortlisted candidates. The search is not part of the shortlisting process itself, and candidates will have a chance to address any issues of concern that come up during the search at interview.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.