Associate – Fund Administration

Federated Hermes; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Associate for their Fund Administration team in London. This role involves overseeing fund administration, ensuring compliance with financial controls, and liaising with internal and external stakeholders. The ideal candidate will be a confident self-starter with strong interpersonal skills and the ability to manage multiple tasks effectively. Join a dynamic team committed to excellence and continuous improvement in fund management, where your contributions will directly impact client satisfaction and operational efficiency.

Qualifications

• Experience with MS Excel and Word is beneficial.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Manage day-to-day activities of the Fund Administration team.
• Oversee Net Asset Value and Transfer Agency processes.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Deadline Management

Self-Starter

Initiative Taking

Tools

MS Excel

MS Word

Job description

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Grade – Associate

Location – London

About Federated Hermes:

Federated Hermes, Inc. is a global leader in active, responsible investment management, with $829.6 billion in assets under management, as of December 31, 2024. We deliver investment solutions that help investors target a broad range of outcomes and provide equity, fixed-income, alternative/private markets, multi-asset, and liquidity management strategies to more than 11,000 institutions and intermediaries worldwide.

Our clients include corporations, government entities, insurance companies, foundations and endowments, banks, and broker/dealers. Headquartered in Pittsburgh, Federated Hermes has more than 2,000 employees in London, New York and offices worldwide. For more information, visit FederatedHermes.com

Main Function of Role:

The jobholder will be an Associate in the Fund Administration (Public) team for unitised funds. The team oversees the fund administration, currency management and custody processes for the Federated Hermes unitised funds, ensuring the appropriate oversight and financial controls are in place, and liaising with the relevant internal and external stakeholders.

Key task and responsibilities:

1. Provide cover for the Manager, Fund Administration in their absence. Contribute to the day to day management of the BAU activities of the Fund Administration team, including regular daily tasks and query resolution.
2. Build and maintain relationships with the third party suppliers that are utilised by Federated Hermes, to include input to the Service Level Agreements (SLA’s).
3. Review deliverables from the third party suppliers against the agreed SLA’s & KPI’s, and help manage performance via the daily calls and weekly service meetings.
4. Oversee the Net Asset Value process for third party administered funds, ensuring controls, processes and procedures are appropriately documented and adhered to and meet the Federated Hermes standards.
5. Oversee the Transfer Agency process for third party administered funds, ensuring our clients are serviced to the standard that Federated Hermes expects. Ensure anti-money laundering regulations are adhered to, and complete client KYC documentation is in place.
6. Oversee the expense ratio calculations and the impact this has on fund performance.
7. Oversee the month end process, ensuring key controls are met in an efficient manner.
8. Oversee the distribution process, ensuring key controls are met in an efficient manner.
9. Contribute to query resolution in relation to the daily and month end controls. Maintain a log of reoccurring queries and perform trend analysis thereon to drive efficiencies in the Fund Administration team.
10. Contribute to the Custody Process for the third Party administered funds ensuring adequate controls and processes in place around such activities as Market Openings, Network Management and Corporate action POA’s as well as other related activities.
11. Perform targeted reviews of the processes and procedures of the external administrator in so much as they impact the daily and month end controls.
12. Contribute to projects around new fund launches, fund closures and other ad hoc projects to ensure all fund administration requirements are met and provide ad hoc analysis to support project work.
13. Produce monthly investor and transaction analysis for senior management.
14. Participate in continuous improvement initiatives within the team making regular tasks as streamlined and effective as possible.

Experience Required:

1. Experience of MS Excel and Word beneficial.
2. Confident self-starter, with the ability to take the initiative within the remit of the role.
3. Ability to build and maintain positive working relationships.
4. Deadline and results focused; able to work and deliver solutions under pressure.

Candidate Profile:

1. Good interpersonal and communication skills (written and oral).
2. Strong organisational skills, with the ability to prioritise and manage a number of activities concurrently.
3. Ability to co-ordinate activities with many stakeholders.
4. Ability to work collaboratively across all departments and functions, interacting appropriately with both external service providers and internal stakeholders.
5. Ability to lead discussions with external suppliers.
6. Ability to present and interpret clear and relevant MI to a high standard.
7. Team player.
8. Willing to listen and learn.

Diversity, Equity, Inclusion and Flexible Working

We believe in genuine equality of opportunity, fairness, and respect for all applicants and aim to ensure that no current or prospective employee is subject to discrimination or treated less favourably on the basis of their disability, gender identity or expression, race, ethnicity, religion or belief, marriage or civil partnership, pregnancy and maternity, age, sex, or sexual orientation, or disability.

We understand that applicants may have different needs and expectations related to their working arrangements and are committed to a discussion on flexible working. Please raise these with your Recruitment contact to discuss what type of arrangements can work for you and the role for which you are applying.

We welcome applications from all eligible candidates, and we particularly encourage applications from qualified candidates who identify as women and/or are from a Black, Asian and Minority Ethnic background, as these groups are underrepresented throughout the financial services sector, particularly at senior levels.

We are a Disability Confident Employer and participate in the “Offer of Interview” scheme, intended to actively encourage applications from people with a disability or long-term condition and offer an interview to those who meet the minimum criteria set out within this job description. You will need to let us know if you would like to opt in to this scheme by contacting Jessica Sheehan at [e-mail] or [phone]. You do not need to share details of your disability or long-term condition.

If you would benefit from alternative methods of applying or for workplace adjustments during the recruitment process, please also let us know by contacting Jessica Sheehan at [e-mail] or [phone] to discuss the support you need.

Seniority level: Entry level

Employment type: Full-time

Job function: Accounting/Auditing

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