Associate Editorial Process Specialist

RX Brasil; Oxford; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Healthy work-life balance

Wellbeing initiatives

Parental leave

Study assistance

Sabbaticals

Job summary

Elsevier is seeking an Editorial Process Specialist to oversee editorial workflows, coordinate peer review, and ensure compliance with publishing standards and ethical guidelines across assigned journals. You will support authors, reviewers and editors, monitor submissions from submission to decision, and generate regular reports for editors and publishers.

The role is hands-on, requires meticulous attention to detail, and offers opportunities to learn editorial systems and best practices within

Qualifications

• Strong administrative and organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities and adapt quickly.
• Own problems, identify solutions, and implement them independently.
• Communicate clearly and professionally with authors, reviewers, editors, and teams.
• Collaborate to deliver editorial projects on schedule.
• Generate clear reports and data analyses.
• Proficiency in Microsoft Office; quick to learn new systems.

Responsibilities

• Deliver editorial and administrative services for journals, conducting compliance checks in accordance with journal specifications and Elsevier publication policies, including ethical standards.
• Monitor the editorial process from submission to decision and manage submission timelines.
• Communicate with the journal community—authors, reviewers, and editors.
• Communicate with cross-functional teams on journal operational matters.
• Provide support and troubleshooting for submission system users.
• Identify and implement approved workflow optimizations for journal development and Elsevier initiatives.
• Generate journal and ad-hoc reports for editors and publishers.
• Provide continuity cover for journals in the absence of colleagues.

Skills

Administrative skills

Organizational skills

Attention to detail

Multitasking

Communication

Team collaboration

Reporting

Tools

Microsoft Office

Job description

Are you interested in helping scientific research move smoothly through peer review and publication? Would you enjoy coordinating with authors, reviewers, editors, and colleagues to support high-quality journals?

About the Role

As an Editorial Process Specialist, you will oversee editorial workflows and coordinate peer review for assigned journals. You will complete checks for compliance with publishing standards and ethical guidelines throughout the submission and review process, provide responsive support to authors, reviewers and editors, and monitor submissions through to decision. You will coordinate with editors and internal cross-functional teams to implement process improvements and support journal development. This is a hands‑on role where you will develop knowledge of editorial systems, processes and best practices while contributing to the publication of leading scientific journals.

Responsibilities

• Deliver editorial and administrative services for journals, conducting compliance checks in accordance with journal specifications and Elsevier publication policies, including ethical standards.
• Monitor the editorial process from submission to decision and manage submission timelines (activities include reporting, reminders, and email communication).
• Communicate with the journal community—authors, reviewers, and editors—in a professional, responsive manner.
• Communicate with cross-functional teams, including Publisher, Journal Manager, and Journal and Editor Services colleagues on journal operational and publication matters.
• Provide support and troubleshooting for submission system users.
• Identify and implement approved workflow optimizations and configuration changes for journal development and to support Elsevier initiatives.
• Generate journal and ad‑hoc reports for editors and publishers (for board meetings, performance tracking, and strategic planning).
• Provide continuity cover for journals in the absence of colleagues or when additional support is required.

Requirements

• Demonstrate strong administrative and organizational skills with meticulous attention to detail and accuracy.
• Manage multiple priorities and adapt quickly to changing circumstances.
• Take ownership of problems, identify solutions, and implement them independently.
• Communicate clearly and professionally with authors, reviewers, editors, and cross‑functional teams.
• Work collaboratively with colleagues to deliver editorial projects and initiatives on schedule.
• Generate clear, accurate reports and analyses data.
• Demonstrate proficiency in Microsoft Office, learn new systems quickly, and show curiosity about emerging technologies.

Work in a Way That Works for You

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long‑term goals.

Working Pattern

Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

Benefits

• We promote a healthy work/life balance across the organisation.
• We offer an appealing working prospect for our people.
• With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long‑term goals.
• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.
• We know your well‑being and happiness are key to a long and successful career.
• We are delighted to offer country specific benefits.

About the Business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.g technologies. We know your well‑being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120. We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. USA Job Seekers: EEO Know Your Rights. Elsevier is a global leader in advanced information and decision support for science and healthcare. We believe that by working together with the communities we serve, we can shape human progress to go further, happen faster, and benefit all. We support continuous discovery and uphold the highest standards of content integrity, reliability, and reproducibility so the communities we serve can advance their field of science, healthcare or innovation with confidence. By combining high-quality content with powerful analytics, we transform complexity into clarity and deliver mission-critical insights that help professionals make better decisions when it matters most. We deliver insights that help researchers discover and share knowledge, collaborate, and accelerate innovation. We help librarians provide verified, quality information to universities. We help innovators turn knowledge into new products. We help health professionals improve patient care and educators train the next generation of doctors and nurses. Connecting quality content and innovative technologies, we make progress go further and happen faster. And by championing inclusion and sustainability, we ensure progress benefits all. With 9,500 employees, over 2,300 technologists in 5 major tech hubs, and more than 60 locations across the globe, we are committed to supporting the scientific and healthcare communities around the world. We offer a diverse range of opportunities across technology, commercial, business, and early career jobs. If you are looking for a career that inspires progress in science, innovation and health, and allows you to grow every day, find your team at Elsevier. Elsevier is part of RELX Group. Let's shape progress together. Join us. elsevier.com/about/careers