Associate Editorial Process Specialist

Elsevier; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Elsevier is seeking an Editorial Process Specialist to oversee editorial workflows and coordinate peer review for assigned journals. You will ensure compliance with publishing standards, support authors, reviewers and editors, and monitor submissions through to decision.

You will collaborate with editors and cross-functional teams to implement process improvements, develop editorial systems knowledge, and contribute to leading scientific journals.

Qualifications

• Strong administrative and organizational skills with meticulous attention to detail.
• Manage multiple priorities and adapt quickly to changing circumstances.
• Take ownership of problems and implement solutions independently.
• Communicate clearly and professionally with authors, reviewers, editors, and cross-functional teams.
• Work collaboratively to deliver editorial projects on schedule.
• Generate clear reports and analyses from data.
• Proficiency in Microsoft Office; learn new systems quickly.
• Attach cover letter in application submission.

Responsibilities

• Deliver editorial and administrative services for journals, conducting compliance checks in accordance with journal specifications and Elsevier publication policies, including ethical standards.
• Monitor the editorial process from submission to decision and manage submission timelines (activities include reporting, reminders, and email communication).
• Communicate with the journal community—authors, reviewers, and editors—in a professional, responsive manner.
• Communicate with cross-functional teams, including Publisher, Journal Manager, and Journal and Editor Services colleagues on journal operational and publication matters.
• Provide support and troubleshooting for submission system users.
• Identify and implement approved workflow optimizations and configuration changes for journal development and to support Elsevier initiatives.
• Generate journal and ad-hoc reports for editors and publishers (for board meetings, performance tracking, and strategic planning).
• Provide continuity cover for journals in the absence of colleagues or when additional support is required.

Skills

Editorial coordination

Administrative excellence

Communication skills

Data reporting

Tools

Microsoft Office

Editorial systems

Job description

Are you interested in helping scientific research move smoothly through peer review and publication? Would you enjoy coordinating with authors, reviewers, editors, and colleagues to support high-quality journals?

About the Role

As an Editorial Process Specialist, you will oversee editorial workflows and coordinate peer review for assigned journals. You will complete checks for compliance with publishing standards and ethical guidelines throughout the submission and review process, provide responsive support to authors, reviewers and editors, and monitor submissions through to decision. You will coordinate with editors and internal cross-functional teams to implement process improvements and support journal development. This is a hands-on role where you will develop knowledge of editorial systems, processes and best practices while contributing to the publication of leading scientific journals.

Responsibilities

• Deliver editorial and administrative services for journals, conducting compliance checks in accordance with journal specifications and Elsevier publication policies, including ethical standards.
• Monitor the editorial process from submission to decision and manage submission timelines (activities include reporting, reminders, and email communication).
• Communicate with the journal community—authors, reviewers, and editors—in a professional, responsive manner.
• Communicate with cross-functional teams, including Publisher, Journal Manager, and Journal and Editor Services colleagues on journal operational and publication matters.
• Provide support and troubleshooting for submission system users.
• Identify and implement approved workflow optimizations and configuration changes for journal development and to support Elsevier initiatives.
• Generate journal and ad-hoc reports for editors and publishers (for board meetings, performance tracking, and strategic planning).
• Provide continuity cover for journals in the absence of colleagues or when additional support is required.

Requirements

• Demonstrate strong administrative and organizational skills with meticulous attention to detail and accuracy
• Manage multiple priorities and adapt quickly to changing circumstances
• Take ownership of problems, identify solutions, and implement them independently
• Communicate clearly and professionally with authors, reviewers, editors, and cross-functional teams
• Work collaboratively with colleagues to deliver editorial projects and initiatives on schedule
• Generate clear, accurate reports and analyses data
• Demonstrate proficiency in Microsoft Office, learn new systems quickly, and show curiosity about emerging technologies.
• Attach cover letter in application submission.

Work in a Way That Works for You

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working Pattern

Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

About the Business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, and exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world. technologies.

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

Accessibility and Accommodation

If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.