Associate Editorial Process Specialist

RELX Group; Oxford; On-site; GBP 32,000 - 52,000; Full time

Job summary

Elsevier is seeking an Editorial Process Specialist to oversee editorial workflows, coordinate peer review, and ensure compliance with publishing standards.

You will support authors, reviewers and editors, monitor submissions, and work with cross‑functional teams to implement process improvements that advance journal development.

Qualifications

• Experience with editorial workflows and manuscript submission systems.
• Strong attention to detail and accuracy in editorial work.
• Excellent written and verbal communication with journal teams.

Responsibilities

• Deliver editorial and administrative services for journals, performing compliance checks.
• Monitor the editorial process from submission to decision and manage timelines.
• Communicate with authors, reviewers and editors in a professional manner.
• Coordinate with Publisher, Journal Manager and Journal Services colleagues on operations.
• Provide support and troubleshooting for submission system users.
• Identify and implement workflow improvements and configurations for journals.
• Generate journal reports for editors and board meetings and planning.
• Provide continuity cover for journals and demonstrate strong organization.

Skills

Microsoft Office proficiency

Editorial workflow knowledge

Communication skills

Problem solving

Tools

Editorial submission systems

Job description

As an Editorial Process Specialist, you will oversee editorial workflows and coordinate peer review for assigned journals. You will complete checks for compliance with publishing standards and ethical guidelines throughout the submission and review process, provide responsive support to authors, reviewers and editors, and monitor submissions through to decision. You will coordinate with editors and internal cross‑functional teams to implement process improvements and support journal development. This is a hands‑on role where you will develop knowledge of editorial systems, processes and best practices while contributing to the publication of leading scientific journals.

• Deliver editorial and administrative services for journals, conducting compliance checks in accordance with journal specifications and Elsevier publication policies, including ethical standards.
• Monitor the editorial process from submission to decision and manage submission timelines (activities include reporting, reminders, and email communication).
• Communicate with the journal community‑authors, reviewers, and editors‑in a professional, responsive manner.
• Communicate with cross‑functional teams, including Publisher, Journal Manager, and Journal and Editor Services colleagues on journal operational and publication matters.
• Provide support and troubleshooting for submission system users.
• Identify and implement approved workflow optimizations and configuration changes for journal development and to support Elsevier initiatives.
• Generate journal and ad‑hoc reports for editors and publishers (for board meetings, performance tracking, and strategic planning).
• Provide continuity cover for journals in the absence of colleagues or when additional support is required.
  Demonstrate strong administrative and organizational skills with meticulous attention to detail and accuracy
• Manage multiple priorities and adapt quickly to changing circumstances
• Take ownership of problems, identify solutions, and implement them independently
• Communicate clearly and professionally with authors, reviewers, editors, and cross‑functional teams
• Work collaboratively with colleagues to deliver editorial projects and initiatives on schedule
• Generate clear, accurate reports and analyses data
• Demonstrate proficiency in Microsoft Office, learn new systems quickly, and show curiosity about emerging technologies.
• A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.g technologies.
  We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long‑term goals.
• Working Pattern Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.