Assistant, Supply Chain Administration

Liverpool Football Club; Liverpool; On-site; GBP 24,000 - 30,000; Full time

Job summary

Liverpool FC offers an exciting opportunity for an Assistant Supply Chain Administrator. The role involves supporting the supply chain team with various tasks including shipment approvals, order processing, and stock management. Ideal candidates will possess strong administrative skills and be adept at managing data with proficiency in MS Office. This full-time role promises a competitive salary, generous holiday, and additional benefits including discounts and volunteer opportunities.

Benefits

25 days holiday plus 8 bank holidays

Pension scheme

High street discounts

Volunteer opportunities

Qualifications

• Strong office administration skills and data literacy required.
• Experience in merchandising or supply chain preferred.
• Proficiency in MS Excel and Outlook essential.

Responsibilities

• Assisting in shipping approvals, tracking deliveries, and processing orders.
• Managing supplier communications and resolving stock issues.
• Preparing reports for the merchandising team.

Skills

Office Administration

Data Literacy

Time Management

Organizational Abilities

Problem Solving

Customer-Focused Approach

Interpersonal Skills

Tools

MS Office

NetSuite

Job description

We have an exciting opportunity for an individual to join our Liverpool FC team as a Assistant, Supply Chain Administrator.

The role of a Supply Chain Administrator centers on supporting the wider supply chain team with administrative duties such as shipment approvals, tracking deliveries, setting up payments, approving invoices, processing order confirmations, and ordering stock. The role also includes supporting the wider retail operations team with stock queries and requests.

What will you be doing?

• Assisting in the achievement of company objectives and KPIs.
• Supporting administrative tasks assigned to all business category owners across own brand merchandise.
• Setting up products on our internal database.
• Ordering stock from suppliers to fulfill customer demand and maintain service levels.
• Processing order confirmations from suppliers quickly and effectively, liaising with other departments where necessary.
• Approving shipment requests from our freight forwarder.
• Setting up payment requests and approving invoices.
• Chasing suppliers for overdue items and commitment queries.
• Liaising with suppliers and Purchase Ledger team to resolve and reconcile all receipts against payment terms.
• Resolving issues where stock does not arrive as expected.
• Maintaining all documents related to the supply chain process in accordance with the company's quality requirements.
• Receiving, validating, and processing all Customs clearance documentation on time and in full.
• Tracking shipments under all associated incoterms.
• Communicating risks within the business to key stakeholders.
• Running and issuing weekly and monthly stock and sales reports for the wider Merchandising team.
• Preparing reports for internal circulation.

Who are we looking for?

To be successful in this role, you will be a highly motivated and adaptable individual with excellent office administration skills and strong data literacy, particularly in numerical reasoning. The ideal candidate will possess outstanding interpersonal skills to communicate effectively with both suppliers and internal teams. Strong time management and organizational abilities are essential to meet deadlines, along with a keen attention to detail and a proactive, problem-solving mindset. A customer-focused approach, self-motivation, and flexibility are key attributes for success. Proficiency in MS Office, especially Excel and Outlook, is required, along with good overall computer literacy. Experience using NetSuite or a similar stock management database is desirable. A background in merchandising or supply chain—ideally within a retail environment—is preferred.

Why should you apply?

This is a full-time permanent role working 35 hours per week. Your main base will be our Distribution Centre, Winston. To reward your hard work and commitment, we offer a competitive salary, 25 days holiday (plus 8 bank holidays and the option to purchase up to an additional 5 days), and a contributory pension scheme.

You will have access to our benefits kit bag, which includes high street discounts and other benefit schemes. There are opportunities to get involved with volunteering through our LFC Foundation to give back to the community.

Liverpool FC is committed to equality, diversity, and inclusion. We are proud of our achievements in this area and are dedicated to increasing the diversity of our team and creating an inclusive workplace. We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all colleagues and volunteers to share this commitment.