Assistant Site Operations Manager

Arena Europe, Middle East & Asia; Sparsholt; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual leave

Health Care Cash Plan

Group Personal Pension Scheme

Health & Wellbeing Programme

Cycle to Work Scheme

Employee Assistance Helpline

Long Service Awards

Ongoing training and development

Job summary

Arena Europe, Middle East & Asia is seeking an Assistant Site Operations Manager to support coordination, planning and deployment of site crews across Seating projects in the UK and Europe. The role can be based in St Ives (Cambridgeshire) or Wantage, hybrid working and broad operational exposure.

You will book travel, manage labour schedules, review timesheets and support payroll. Strong organisational, communication and Excel skills are essential for success in our dynamic team.

Qualifications

• Experience in operations coordination or similar role.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Advanced Excel/Office skills.
• Strong attention to detail and accuracy.
• Ability to work independently and manage competing priorities.

Responsibilities

• Coordinate and schedule site crews, site management teams and agency labour.
• Book and manage travel and accommodation across the UK and Europe.
• Support with staff holiday and sickness administration and HR records.
• Review timesheets and payroll-related tasks.
• Communicate project logistics and resource plans to stakeholders.
• Coordinate suppliers, subcontractors and agency labour providers.
• Raise purchase orders and reconcile invoices.
• Monitor training requirements and records.
• Assist with vehicle coordination and site administration.
• Provide cover for the Site Operations Planning Manager.

Skills

Operations coordination

Administrative skills

Excel

Communication

Attention to detail

Independent working

Literacy & numeracy

Tools

Smartsheets

Job description

St Ives, Cambridgeshire / Wantage / Hybrid

As Assistant Site Operations Manager, you will support the Site Operations Manager with the coordination, planning and deployment of site crews across Seating projects throughout the UK and Europe. This varied role combines people coordination, logistics, administration and operational support, ensuring our projects are resourced effectively and delivered successfully. This role could be based either in our St Ives, Cambridgeshire or Wantage office for the right candidate.

From booking travel and accommodation to managing labour schedules, reviewing timesheets and supporting payroll processes, you\'ll play a key role in keeping our operations running smoothly.

Key Responsibilities

• Coordinate and schedule site crews, site management teams and agency labour for projects.
• Book and manage travel and accommodation across the UK and Europe.
• Support with staff holiday and sickness administration and maintain accurate HR records.
• Review timesheets and overnight schedules for payroll processing.
• Communicate project logistics and resource plans to stakeholders.
• Coordinate suppliers, subcontractors and agency labour providers.
• Raise purchase orders and reconcile labour, accommodation and training invoices.
• Monitor training requirements and maintain training records.
• Assist with vehicle coordination and site administration.
• Provide support and holiday cover for the Site Operations Planning Manager.

About You

We\'re looking for someone who is highly organised, detail-oriented and able to manage multiple priorities in a demanding operational environment.

• Experience in operations coordination, resource planning or a similar role.
• Strong administrative and organisational skills.
• Excellent communication skills, both written and verbal.
• Advanced Microsoft Office skills, particularly Excel.
• Strong attention to detail and accuracy.
• Ability to work independently and manage competing priorities.
• Strong literacy and numeracy skills.

Desirable

• Experience within temporary structures, events, construction or related industries.
• Experience using Smartsheets.
• Full UK driving licence.

Why Join Arena?

At Arena, you\'ll be part of a dynamic and supportive team delivering some of the most exciting projects across the UK and Europe. You\'ll have the opportunity to build strong relationships across the business, contribute to operational excellence and develop your career within a global organisation.

We offer a competitive salary and an excellent benefits package designed to support your health, wellbeing, and work-life balance, including:

• 25 days annual leave plus bank holidays
• Health Care Cash Plan
• Group Personal Pension Scheme
• Health & Wellbeing Programme
• Company Sick Pay
• 24/7 Employee Assistance Helpline
• Cycle to Work Scheme
• Long Service Awards
• Ongoing training and development opportunities
• Career progression within a growing and ambitious business

Apply today and become part of the Arena team.