Assistant Service Manager

London North West Healthcare NHS Trust; City of Westminster; On-site; GBP 28,000 - 36,000; Full time

Job summary

London North West Healthcare NHS Trust is seeking an experienced administrator to support the day-to-day operational management of Acute Medicine, Medical SDEC and Infectious Diseases. The role provides full and flexible administrative support across service areas to ensure robust systems and smooth daily operations, while maintaining patient-centred care and confidentiality.

You will maintain data capture systems for activity reporting, KPIs and performance monitoring, and deputise for the

Qualifications

• Experience delivering administrative support in healthcare or large organisations.
• Proficiency in data capture for activity reporting and performance monitoring.
• Ability to communicate professionally with patients, relatives, clinicians and external stakeholders.

Responsibilities

• Manage personal workload to meet corporate and personal deadlines.
• Prioritise urgent and important tasks to maintain service continuity.
• Delegate tasks effectively ensuring staff competence and accountability.
• Organise staff briefings and meetings including minute-taking and shared-drive storage.
• Support operational and financial performance through monitoring, reporting and escalation.
• Participate in capacity and demand planning across Acute Medicine, SDEC and ID.
• Facilitate collaborative working across clinical and non-clinical teams.
• Promote shared divisional vision ensuring staff understand and contribute to Trust objectives.
• Monitor KPIs including DM01, RTT, LOS and elective activity.

Skills

Administrative support

Data reporting

Stakeholder communication

Confidentiality governance

Capacity planning

Job description

Support day-to-day operational management of Acute Medicine, Medical SDEC and Infectious Diseases, ensuring safe, efficient and patient-centred service delivery. Provide full and flexible administrative support across all service areas, ensuring robust systems and smooth daily operations. Maintain efficient and accurate data capture systems to support activity reporting, coding, KPIs and performance monitoring. Contribute to delivery of patient-centred services ensuring high-quality patient experience and timely access to care. Deputise for the Service Manager when required, providing operational leadership and decision-making support. Analyse operational and performance reports and work with SDM/GM to address capacity gaps and service pressures. Monitor the patient journey ensuring investigations, results and clinical actions occur in a timely manner to optimise flow. Communicate patient-related information professionally using tact, discretion and Caldicott principles. Handle enquiries professionally from patients, relatives, clinicians and external stakeholders. Maintain confidentiality in line with Trust policy, Data Protection Act and information governance standards. Ensure high organisational standards including timely scanning, record handling and administrative accuracy.Main duties of the job Manage personal workload to meet corporate and personal deadlines. Prioritise urgent and important tasks to maintain service continuity. Delegate tasks effectively ensuring staff competence and accountability. Organise staff briefings and meetings including minute-taking and shared-drive storage. Support operational and financial performance through monitoring, reporting and escalation. Participate in capacity and demand planning across Acute Medicine, SDEC and ID. Facilitate collaborative working across clinical and non-clinical teams. Promote shared divisional vision ensuring staff understand and contribute to Trust objectives. Build effective MDT partnerships enabling staff to influence service improvement. Identify and implement service changes with SDM support. Use a problem-solving approach to address operational challenges. Monitor and deliver KPIs including DM01, RTT, LOS and elective activity. Analyse activity and outcome data and present findings clearly. Monitor Business Intelligence reports including coding, clinic outcomes and discharge summaries. Investigate data issues and elevating discrepancies appropriately.

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond. Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people. We run major acute services at:

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country's top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark's Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.