Assistant Project Manager (Survey)

First Marine Solutions Ltd; Aberdeen City; On-site; GBP 45,000 - 65,000; Full time

Job summary

First Marine Solutions is seeking a proactive project support specialist to assist in the full lifecycle management of marine projects, from award through planning and execution. You will help prepare risk assessments, coordinate documentation handovers, and monitor progress with the operations team.

Working in Aberdeen, you will liaise with clients, support cost tracking, and ensure compliance with QHSE and internal procedures while contributing to tenders and bids as required.

Qualifications

• Experience in offshore survey, positioning and construction operations.
• Familiarity with project costing, budgeting and financial reporting (preferred).

Responsibilities

• Support full lifecycle management of projects from award through planning, execution and close-out.
• Assist in risk assessments prior to mobilisation.
• Coordinate handover of bid-phase docs to project teams and ensure contract/technical requirements are understood.
• Monitor project execution and document variations.
• Support client communications and KPI tracking during delivery.
• Participate in site visits and client meetings to aid planning and delivery.

Skills

Offshore survey experience

Project operations experience

Numerate with good attention to detail

Excellent written and verbal comms

Education

MSc/BSc/BEng in a relevant discipline

Recognised project management qualification (preferred)

Tools

MS Word

MS Excel

MS Project

MS Visio

Job description

First Marine Solutions (FMS) are a service provider to the local and international renewables and oil & gas sectors specialising in the engineering, design, procurement, installation, and maintenance of mooring systems for floating platforms. FMS also specialise in the planning and undertaking of marine activities related to floating platforms such as towage, vessel loadouts, marine assurance, and assisting with location planning and consent.
First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, Andrews Survey, Tusk Lifting, First Competence, North Sea Compactors, Mooring Systems based in Aberdeen, Montrose, Glasgow, Liverpool, Teesside, Hull and Lancaster, with a headcount of around 400 staff.

The Role?

Assist with the management of the complete lifecycle of projects, from award phase through planning, execution, monitoring, completion and close out.

What will you do?

• Support the full lifecycle management of projects from award through planning, execution, monitoring, close-out, and post-project evaluation.
• Assist in the preparation and completion of project risk assessments prior to mobilisation.
• Facilitate the handover of bid-phase documentation to project teams, ensuring technical specifications, contract requirements, and commercial terms are understood and applied.
• Support the monitoring of project execution, identifying and documenting contractual variations, and ensuring timely action is taken.
• Participate in quality control processes to ensure final project deliverables meet client expectations.
• Advise Operations Management on project-specific personnel requirements.
• Assist in the sourcing and coordination of project equipment from internal and external providers.
• Support client communications during project execution and contribute to the tracking of key performance indicators.
• Proactively identify and help mitigate technical, commercial, and QHSE risks associated with assigned projects.
• Manage specific project tasks and administrative duties as required.
• Attend site visits and client meetings to support project planning and delivery.
• Ensure compliance with internal procedures and quality standards by using appropriate QMS documentation and liaising with the Document Controller for updates.
• Provide technical input to tenders and bids as necessary.
• Help promote the company's services during routine client interactions and industry engagements.
• Monitor project costs (both internal and third-party) in line with forecasted revenues, and assist in compiling weekly and monthly cost/revenue tracking reports.
• Collaborate with the Finance team to ensure accurate and timely financial tracking and reporting.
• Regularly review project expenditure in line with reporting timelines to support Finance Department needs.
• Provide out-of-hours or on-call support when required to meet project or client demands.
• Undertake additional duties as directed to support departmental or organisational needs.
• Manage tasks efficiently to meet deadlines and adapt to changing priorities as necessary.
• Ensure all work is conducted in compliance with First Marine Solutions procedures and applicable statutory or client requirements.

Your Qualifications & Experience?

• Experience in offshore survey, positioning and construction operations.
• Proficient in Microsoft Office applications, including Word, Excel, Project, and Visio.
• Full UK Driving Licence.

Preferred

• Degree-qualified (MSc/BSc/BEng) in a relevant discipline, or holds a recognised project management qualification. Significant relevant experience may be considered in lieu of formal qualifications.
• Familiarity with project costing, budgeting, and financial reporting.

Who are you?

• Collaborative team player with the capability to work independently when required.
• Proactive problem-solver with a practical and solution-focused mindset.
• Able to demonstrate initiative, adaptability, and have a genuine willingness to learn and develop.
• Highly numerate with strong computer literacy and attention to detail.
• Excellent written and verbal communication skills, with the ability to communicate clearly across teams and with clients.
• Strong ability to prioritise tasks effectively to meet demanding project deadlines.