Assistant Project Manager - HVAC & BMS

ZipRecruiter; Belfast; On-site; GBP 35,000 - 50,000; Full time

Job summary

ZipRecruiter is seeking an Assistant Project Manager specializing in HVAC and BMS systems in Belfast. You will be responsible for planning and coordinating projects, ensuring they are completed on time and within budget. Ideal candidates will have a relevant degree and strong communication skills.

Qualifications

• Bachelor's Degree in Project Management, Engineering or related field.
• Proficient in cloud tools.
• Experience managing HVAC/BMS projects.

Responsibilities

• Responsible for planning and overseeing HVAC/BMS service projects.
• Create and maintain project schedules.
• Engage and manage clients and stakeholders.

Skills

Project Management

Communication

Risk Management

Budget Control

Education

Bachelor’s Degree in Project Management or Engineering

Tools

Microsoft 365

Airtables

Job description

Job DescriptionAssistant Project Manager - HVAC & BMS

Job ID 224175

Posted 10-Jun-2025

Service line GWS Segment

Role type Full-time

Areas of Interest Engineering/Maintenance, Project Management

Location(s) Belfast - Northern Ireland - United Kingdom of Great Britain and Northern Ireland, Birmingham - England - United Kingdom of Great Britain and Northern Ireland, Bournemouth - England - United Kingdom of Great Britain and Northern Ireland, Bradford - England - United Kingdom of Great Britain and Northern Ireland, Brighton - England - United Kingdom of Great Britain and Northern Ireland, Bristol - England - United Kingdom of Great Britain and Northern Ireland, Cardiff - Wales - United Kingdom of Great Britain and Northern Ireland, Coventry - England - United Kingdom of Great Britain and Northern Ireland, Derby - England - United Kingdom of Great Britain and Northern Ireland, Dublin - Dublin - Ireland, Edinburgh - Scotland - United Kingdom of Great Britain and Northern Ireland, Glasgow - Scotland - United Kingdom of Great Britain and Northern Ireland, Leeds - England - United Kingdom of Great Britain and Northern Ireland, Leicester - England - United Kingdom of Great Britain and Northern Ireland, Liverpool - England - United Kingdom of Great Britain and Northern Ireland, London - England - United Kingdom of Great Britain and Northern Ireland, Luton - England - United Kingdom of Great Britain and Northern Ireland, Manchester - England - United Kingdom of Great Britain and Northern Ireland, Newcastle upon Tyne - England - United Kingdom of Great Britain and Northern Ireland, Nottingham - England - United Kingdom of Great Britain and Northern Ireland, Plymouth - England - United Kingdom of Great Britain and Northern Ireland, Sheffield - England - United Kingdom of Great Britain and Northern Ireland, Southampton - England - United Kingdom of Great Britain and Northern Ireland, Stoke-on-Trent - England - United Kingdom of Great Britain and Northern Ireland

Project Manager: responsible for planning, coordinating, and overseeing multiple service projects within the HVAC and Building Management System domain. This role requires a proactive and strategic mindset to ensure project deliverables are completed on time, within budget, and to the client’s satisfaction. You will work closely with the E&S delivery team to prepare comprehensive action plans, including resources and time frames for individual site-level projects.
This role involves performing various coordinating tasks, such as schedule and risk management, along with administrative duties, such as maintaining project documentation and handling financial queries. Strong expertise in HVAC/BMS systems is essential to effectively manage technical and operational aspects.


Principle Duties and Responsibilities

• Act as the point of contact to communicate project status, risks, and updates to participants, stakeholders, and clients.
• Define project objectives, milestones, deliverables, and timelines, and ensure they align with business objectives.
• Create and maintain project schedules using tools like Gantt charts, Kanban boards, or other cloud-based scheduling tools.
• Assign tasks to internal teams, assist with schedule management, and coordinate with internal Team Leads/Supervisors to allocate resources.
• Engage and manage external vendors or subcontractors to ensure proper task execution.
• Build and maintain client relationships to foster trust, ensure long-term collaboration, and address recurring issues or service challenges.
• Monitor project progress, identify and resolve issues, and proactively assess and mitigate risks with contingency plans as needed.
• Review and approve Scopes of Work (SoW) or changes, ensuring all parties understand mechanical and electrical scope requirements.
• Assist in preparing and managing change orders for additional work while maintaining budget control.
• Monitor project budgets, control costs, handle financial queries, and forecast expenses to ensure profitability using finance tracking tools.
• Facilitate clear and consistent communication among team members, stakeholders, and clients to maintain alignment.
• Track and analyse project KPIs using data reporting and analysis tools to provide actionable insights and ensure performance.
• Keep clients and the Account Management informed of recurring service-related problems.
• Collaborate with stakeholders to ensure project goals align with business objectives and reflect organisational priorities.

Person Specification:

• Bachelor’s Degree in Project Management, Engineering or related field, or equivalent experience.
• Proficient in cloud tools like Microsoft 365, Airtables,
• Experience managing projects in HVAC, BMS, or related industries.
• Experience working on service projects for large-scale commercial clients (e.g., data centres, warehouses).
• Must possess excellent verbal and written communication skills
• Ability to interpret client expectations and translate that to a successful analysis deliverable