Assistant Project Manager

Jones Lang LaSalle Incorporated; City of Westminster; On-site; GBP 35,000 - 55,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an Assistant Project Manager to ensure accurate data entry on PMWeb and SharePoint, support project governance, and keep project information up to date. You will assist Project Managers, manage data integrity, and contribute to client satisfaction and on-time delivery.

You will also handle analytics, reporting, and coordination with stakeholders across the JPMC account, ensuring contractual obligations are met and operations run smoothly across EMEA regions.

Qualifications

• Minimum 1 years' experience in a similar role.
• Experience with PMWeb and SharePoint for project data entry and updates.
• Ability to translate client needs into project growth opportunities.

Responsibilities

• Assist Project Managers to develop project plans and governance; raise PO and governance monthly reporting.
• Load all projects onto PMWeb and SharePoint before commencement and keep up to date.
• Monitor progress of all projects under their control and ensure data accuracy.
• Regularly review and store data and documents; provide analytics review.
• Collate and review supply chain quotes; understand client business drivers.
• Support FM and Clients team to upload small works to OVP.

Skills

Project coordination

Stakeholder management

Data entry

Analytics

Tools

PMWeb

SharePoint

Job description

The Assistant Project Manager (APM) is responsible for ensuring all assigned projects are documented, uploaded to the PMWeb platform and SharePoint ensuing all data entry is correct, in line with the client's expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team is successful in its goals and objectives. The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client's regional on time project delivery objectives, financial management and control, data consistency and risk management.

• Assist the Project Managers to develop the project plans, engage in the governance process, raising PO, governance monthly reporting
• In advance of the project commencement load all projects onto the PMWeb and SharePoint and keep the platform up to date
• Constantly monitor the progress of all projects under their control
• Ensure regular review and storing of data, documents
• Provide analytics review
• Collate and review supply chain quotes
• Understand the local client's key business drivers
• Support the FM and Clients team to upload small works where applicable to OVP

Client/Stakeholder Management

• Serves as primary point of contact for JLL for the JPMC Account with regards to projects
• Accountable for PMWeb and SharePoint regularly updated to meet contractual obligations of JLL for the JPMC Account
• Manage relationships with key stakeholders in the Client's organization
• Work with the project managers to plan, schedule and constantly review the capital plan or unplanned works and especially those allocated to JLL
• Work with the D&C / SMAC team to develop a plan, schedule and consistently review the BAU/small works plan
• Develop and maintain a detailed understanding of the Client's business and key factors influencing their requirement for our services

Financial Management

• Work with the project managers/owners to collate, review and upload quotes for projects
• Provide reports and gaps in project financial process
• Help support the agreed country growth targets for their sub-regions.
• Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.

Contract Management

• Ensure all aspects of the role are adherence to the contract
• Responsible for the reporting of key performance indicators, service levels and other measures
• Escalation of requirement for change and ensure change control process is adopted and implemented

Operations

• To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)
• To keep information on PMWeb and SharePoint up to date
• To transcend some of the PMWeb and SharePoint skills to the general working team in order to help assist collaboration and efficiency
• To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA
• To report with clarity and precision to members of the team
• Minimum 1 years' experience in a similar role
• Has experience in handling client and/or Firm sensitivities' knowing when to escalat with urgency, or how to de-escalate certain risks
• Has experience in translating client needs into existing or new business growth

Critical Competencies for Success

• Technical Competence
• Understands Technical Processes for project coordination
• The reporting of all financial aspects of the project
• Quest for Excellence
• The delivery optimization and continuous improvement
• Performance Management of the project management team
• Project Management & Organizational Skills
• Planning & organizational skills to prioritize work and meet tight deadline
• Comply with Client's internal policy and procedures as well as JLL

Other Personal Characteristics

• Demonstrated client relationship skills
• Demonstrated people skills - ability to work effectively within a team effectively and work openly, constructively and collaboratively
• Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
• Self-motivated and confident, Gravitas, EQ
• Flexible - able to adapt and effectively deal with rapidly changing, stressful situations
• Able to work independently and be a team player
• Exhibits honesty & trustworthiness

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.