Project Coordinator

Jones Lang LaSalle, Inc.; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Jones Lang LaSalle (JLL) in London is seeking a Project Coordinator to ensure project documentation, data integrity, and timely updates across PMWeb and SharePoint. You will support Project Managers in governance, reporting, and cross‑functional collaboration within the EMEA region.

Ideal candidates bring at least 1 year in a similar role, strong client relations, and ability to drive growth by translating client needs into opportunities.

Qualifications

• Minimum 1 year’s experience in a similar role.
• Experience handling client or firm sensitivities and knowing when to de-escalate risks.
• Ability to translate client needs into existing or new business growth.

Responsibilities

• Assist the Project Managers to develop project plans, engage in governance, raise POs and monthly reporting.
• Load all projects onto PMWeb and SharePoint and keep the platform up to date.
• Constantly monitor the progress of all projects under their control and ensure data/documents are stored.
• Provide analytics reviews and collate/assess supply chain quotes to support contractual obligations.
• Coordinate information transfer across PMWeb/SharePoint and collaborate with the wider team in EMEA.

Skills

Technical Competence

Project Management

Planning & Organizational

Communication Skills

Client Relationship

Team Collaboration

Tools

PMWeb

SharePoint

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

ROLE PURPOSE

The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the PMWeb platform and SharePoint ensuing all data entry is correct, in line with the client’s expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team is successful in its goals and objectives.

The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client’s regional on time project delivery objectives, financial management and control, data consistency and risk management.

MAJOR RESPONSIBILITIES

Roles and Responsibilities:

Ownership

• Assist the Project Managers to develop the project plans, engage in the governance process, raising PO, governance monthly reporting
• In advance of the project commencement load all projects onto the PMWeb and SharePoint and keep the platform up to date
• Constantly monitor the progress of all projects under their control
• Ensure regular review and storing of data, documents
• Provide analytics review
• Collate and review supply chain quotes
• Understand the local client’s key business drivers
• Support the FM and Clients team to upload small works where applicable to OVP

Client/Stakeholder Management

• Serves as primary point of contact for JLL for the JPMC Account with regards to projects
• Accountable for PMWeb and SharePoint regularly updated to meet contractual obligations of JLL for the JPMC Account
• Manage relationships with key stakeholders in the Client’s organization
• Work with the project managers to plan, schedule and constantly review the capital plan or unplanned works and especially those allocated to JLL
• Work with the D&C / SMAC team to develop a plan, schedule and consistently review the BAU/small works plan
• Develop and maintain a detailed understanding of the Client’s business and key factors influencing their requirement for our services

Financial Management

• Work with the project managers/owners to collate, review and upload quotes for projects
• Provide reports and gaps in project financial process
• Help support the agreed country growth targets for their sub-regions.
• Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.

Contract Management

• Ensure all aspects of the role are adherence to the contract
• Responsible for the reporting of key performance indicators, service levels and other measures
• Escalation of requirement for change and ensure change control process is adopted and implemented

Operations

• To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)
• To keep information on PMWeb and SharePoint up to date
• To transcend some of the PMWeb and SharePoint skills to the general working team in order to help assist collaboration and efficiency
• To organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA
• To report with clarity and precision to members of the team

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

• Minimum 1 years’ experience in a similar role
• Has experience in handling client and/or Firm sensitivities’ knowing when to escape with urgency, or how to de-escalate certain risks
• Has experience in translating client needs into existing or new business growth

Critical Competencies for Success

• Technical Competence
• Understands Technical Processes for project coordination
• The reporting of all financial aspects of the project
• Quest for Excellence
• The delivery optimization and continuous improvement
• Performance Management of the project management team
• Project Management & Organizational Skills
• Planning & organizational skills to prioritize work and meet tight deadline
• Comply with Client’s internal policy and procedures as well as JLL

Other Personal Characteristics

• Demonstrated client relationship skills
• Demonstrated people skills – ability to work effectively within a team effectively and work openly, constructively and collaboratively
• Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
• Self-motivated and confident, Gravitas, EQ
• Flexible – able to adapt and effectively deal with rapidly changing, stressful situations
• Able to work independently and be a team player
• Exhibits honesty & trustworthiness

Location:

On-site –London, GBR

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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