Assistant Project Administrator-HVAC

ZipRecruiter; Lancaster; On-site; GBP 25,000 - 45,000; Full time

Job summary

Ein etabliertes Unternehmen in der HVAC-Branche sucht einen engagierten Projektassistenten, der administrative Unterstützung für das Team bietet. Diese spannende Rolle umfasst die Verwaltung von Projektunterlagen, das Verfolgen von Fortschritten und die Sicherstellung eines reibungslosen Ablaufs von Bauprojekten. Wenn Sie eine Leidenschaft für Kundenservice haben und gut organisiert sind, könnte dies die perfekte Gelegenheit für Sie sein, in einem dynamischen Umfeld zu arbeiten, das Wert auf Qualität und Kundenzufriedenheit legt.

Benefits

PTO gemäß Unternehmensrichtlinien

6 bezahlte Feiertage

Gesundheits-, Zahn- und Augenversicherung

401(k)-Plan mit Unternehmensbeitrag

125 Plan

Qualifications

• Leidenschaft für Kundenservice und Detailgenauigkeit.
• Starke schriftliche und mündliche Kommunikationsfähigkeiten.

Responsibilities

• Verwaltung von Projektunterlagen und Unterstützung der Projektmanager.
• Beantwortung von Anfragen zu Angeboten und Pflege von Beziehungen zu Auftragnehmern.

Skills

Kundenservice

Detailgenauigkeit

Kommunikationsfähigkeiten

Zeitmanagement

Tools

Trello

Fieldwire

Procore

Job description

Job DescriptionJob DescriptionDescription:

WHO WE ARE For more than 4 decades, Accurate Heating, Cooling and Plumbing has been the HVAC contractor of choice for

quality-minded customers in Central Ohio. Besides the fact that we have earned a reputation for being the best in the business, our mission statement says it all, “Become the Trusted Comfort Advisor for every Homeowner and Business in Ohio by applying Moral and Ethical business principles.”

Our team prides itself on a true dedication to quality and unparalleled customer satisfaction. We don’t want to hire for a job; we want to hire for a career.

Requirements:

JOB OVERVIEW
The Project Assistant provides administrative support to the Estimators, Project Managers and Director primarily focusing on tasks like managing project documentation, tracking progress and ensuring a smooth execution of a project by handling various pre and post construction needs.

GENERAL RESPONSIBILITIES

Opportunity management

• Be the voice for the HVAC Mechanical and Hydronics Dept.
• Works closely with CSRs to field questions about bidding, determining client needs and who/what dept the opportunity goes to.
• Receive & respond to phone calls & emails about bidding
• Develop relationships with GC precon admins/estimators/subs to become the go-to-person for bidding information.

Manage bid sites such as Building Connected, Plan Hub, Procore, BX, etc.

• Learn how to navigate each site
• Responds to bid invites appropriately

Manage Bids@accuratehvac email

• Responds to bid invites appropriately
• Sends filtered opportunities to Trello to track

Filter opportunities at a high level

• Understands each department geographically territories
• Learns which clients Accurate wants and does not want to work with

Keep Trello updated & organized

• Updates cards with new information
• Moves cards through the process
• Sends filtered bid invites to Trello
• Participates in weekly bid meetings

Capture bidding information for reports.

• Maintains Accurate Mechanical Bid List spreadsheet
• Maintains HVAC Project Bid Gantt Chart spreadsheet
• Maintains Department Director’s work spreadsheet
• Performs bid follow up and tracks results in spreadsheets above and informs estimator of any feedback

Precon Document management

• Download or procure bid documents (both for reviewing & bidding)
• Separates drawings into PLMB & HVAC and puts in a Review folder for estimator’s review for decision to bid or not.
• Create Bidding folders for opportunities determined to pursue
• Keep bid folders organized and up to date
• Update folders as projects move from budget to bidding to sold/lost
• Update bid set drawings and spec books with addendum or bulletin updates so that a single set of drawings and specs are always current Archive old bid files based on a time frame we determine
• Delete old bid files based on a time frame we determine

Permits

• Secure permits for all new commercial jobs
• Schedule inspections for all commercial jobs
• Distribute inspection results appropriately

Vendor/Subcontractor management

• Send out RFQs along with bid document
• Obtain and file quotes
• Distribute addendums, RFIs & clarifications in a timely manner
• Distribute questions/RFIs to appropriate estimators

Closeout procedures and tasks

• Obtains closeout documents and builds the owner’s manual
• Works with the appropriate Project Manager to ensure timely delivery
• Inform project manager of missing information/documentation; as-build drawings & substantial completion date

Other tasks as required

• Attend prebid meetings and gather information (rare occasions)
• Attend bid openings and deliver bids and capture information (rare occasions)
• Assist VP and Director of HVAC Mechanical as needed
• Work closely with Project Management teammates
• Attend job meetings as needed. (Remotely, if possible, but may include onsite).
• Generate submittals under the direction of Project management with the ability to interpret compliance to schedules/spec.
• Change order/RFI/Submittal tracking.
• Procurement tracking with vendors.
• Manage issuing access, drawings, submittals, various items to Fieldwire/Construction software.

HVAC/Hydronic Apprentice Coordinator (Organizer)

QUALIFICATIONS

• A passion for customer service
• Detail oriented and good follow through
• Written and verbal communication skills
• Patience, compassion and empathy
• Time management skills

BENEFITS

• PTO per Company Policy
• 6 paid holidays
• Health, Dental, Vision, STD, Life Insurance
• 401(k) plan, including company match
• 125 Plan

EQUAL OPPORTUNITY EMPLOYER
We’re an equal opportunity employer. All applicants will be considered for employment without attention to , , , , , , , veteran, or status.