Assistant Manager Administration

TMF Group; Saint Helier; Remote; GBP 52,000 - 76,000; Full time

Job summary

TMF Group in Jersey is seeking an Assistant Manager, Fund Services to support delivery of company secretarial and fund administration services for a Private Equity clients portfolio. Acting as a key liaison between clients, stakeholders, and internal teams, you will ensure the efficient management of corporate governance activities, regulatory compliance, and client deliverables.

You will also mentor junior team members while working closely with senior leadership to maintain exceptional service

Qualifications

• 4+ years of experience in Fund Administration, Private Equity, or a similar financial services environment.
• Proven client relationship management skills with a strong focus on service excellence.
• Previous people management or team leadership experience is highly desirable.
• Proficient knowledge of corporate governance, company secretarial, and fund and company administration activities.
• Solid understanding of legal, regulatory, compliance, and commercial principles.
• Excellent communication, stakeholder management, and influencing skills.
• Strong organizational skills with the ability to manage multiple priorities and deliver high-quality results.
• Fluent in English and proficient in Microsoft Office applications.

Responsibilities

• Manage a portfolio of Private Equity Fund clients, acting as a key point of contact for Administration, corporate governance and company secretarial matters ;
• Coordinate Board meetings, including the preparation of agendas, minutes, resolutions, and corporate documentation ;
• Ensure compliance with statutory, regulatory, and governance requirements across client entities ;
• Build and maintain strong relationships with clients, auditors, legal advisors, and other key stakeholders ;
• Oversee client deliverables, ensuring deadlines are met and service is delivered to the highest standard ;
• Supervise, mentor, and support junior team members, contributing to their professional development ;
• Assist with resource planning, work allocation, and recruitment activities within the team ;
• Support complex corporate events, including incorporations, restructurings, liquidations, and partnership lifecycle activities ;
• Drive process improvements and promote best practices across the Fund Services function ;
• Contribute to strategic team and business initiatives while supporting operational excellence.

Skills

Client relationship management

People management

Regulatory compliance

Corporate governance

Communication

Organizational skills

Fluent English

Tools

Microsoft Office

CRM software

Job description

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 125 offices across 87 jurisdictions, covering 92% of world GDP and 95% of FDI inflow.

As we’re a global company with 11,000+ colleagues, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Discover the Role

As an Assistant Manager, Fund Services, you will support the delivery of company secretarial and fund administration services for a portfolio of Private Equity clients. Acting as a key liaison between clients, stakeholders, and internal teams, you will ensure the efficient management of corporate governance activities, regulatory compliance, and client deliverables. You will also support and mentor junior team members while working closely with senior leadership to maintain exceptional service standards and foster long-term client relationships.

Key Responsibilities

• Manage a portfolio of Private Equity Fund clients, acting as a key point of contact for Administration, corporate governance and company secretarial matters ;
• Coordinate Board meetings, including the preparation of agendas, minutes, resolutions, and corporate documentation ;
• Ensure compliance with statutory, regulatory, and governance requirements across client entities ;
• Build and maintain strong relationships with clients, auditors, legal advisors, and other key stakeholders ;
• Oversee client deliverables, ensuring deadlines are met and service is delivered to the highest standard ;
• Supervise, mentor, and support junior team members, contributing to their professional development ;
• Assist with resource planning, work allocation, and recruitment activities within the team ;
• Support complex corporate events, including incorporations, restructurings, liquidations, and partnership lifecycle activities ;
• Drive process improvements and promote best practices across the Fund Services function ;
• Contribute to strategic team and business initiatives while supporting operational excellence.

Key Requirements

• 4+ years of experience in Fund Administration, Private Equity, or a similar financial services environment ;
• Proven client relationship management skills with a strong focus on service excellence ;
• Previous people management or team leadership experience is highly desirable ;
• Proficient knowledge of corporate governance, company secretarial, and fund and company administration activities ;
• Solid understanding of legal, regulatory, compliance, and commercial principles ;
• Excellent communication, stakeholder management, and influencing skills ;
• Strong organizational skills with the ability to manage multiple priorities and deliver high-quality results ;
• Fluent in English and proficient in Microsoft Office applications.

What’s in it for you?

• Work with colleagues and clients around the world on interesting and challenging work;
• We provide internal career opportunities so you can take your career further within TMF;
• Continuous development is supported through global learning opportunities from the TMF Business Academy;

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients;
• Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work;
• Strong feedback culture to help build an engaging workplace;
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

We’re looking forward to getting to know you!

Disclaimer: We never ask for any kind of payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment or asked to make a purchase, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted through our official channels.