Assistant Facilities Manager

EMCOR UK; Farnborough; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

25 days holidays + Bank holidays

Health Cash Plan

Discount Shopping

Reduced cost gym

Volunteer days

Job summary

EMCOR UK is seeking a skilled FM contract manager to oversee hard and soft services contracts, ensuring KPI/SLA delivery and effective subcontractor coordination. You will produce performance reports and support the client with daily operational needs.

The role requires IOSH qualification, RAMS experience, and proficiency with CMMS/Helpdesk tools, plus strong interpersonal and planning skills. Occasional site visits and travel are involved.

Qualifications

• IOSH qualification and RAMS experience are required.
• Experience managing complex high value contracts with hard & soft services.
• Proficient with Word, Excel, CMMS and helpdesk packages.

Responsibilities

• Review and evaluate existing soft & hard services contracts to provide KPI and SLA reporting.
• Manage day-to-day hard & soft services contracts (cleaning, catering, contractor management).
• Produce contract performance reports weekly and monthly.
• Handle helpdesk related reporting and client communications.
• Provide day-to-day FM operational support to the client and liaise with subcontractors.

Skills

Interpersonal skills

Customer relationship skills

Communication skills

Planning and organising

Education

IOSH Qualified

RAMS experience

Experience in contract management

Tools

CMMS

Helpdesk software

Word

Excel

Job description

Salary: £35,000 + overtime + car allowance

Working Hours: Monday - Friday, 08:00 - 17:00

Contract Type: Permanent Full Time

Benefits: 25 days holiday + BH, Health Cash Plan, Discount Shopping, reduced cost gym, days out, learning & development opportunities, paid volunteering days + many more.

About EMCOR UK At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview

Location: Mobile - Farnborough

Salary: £35,000 + overtime + car allowance

Working Hours: Monday - Friday, 08:00 - 17:00

Contract Type: Permanent Full Time

Benefits: 25 days holiday + BH, Health Cash Plan, Discount Shopping, reduced cost gym, days out, learning & development opportunities, paid volunteering days + many more.

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping our facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

What You'll Do

• Review and evaluate existing soft & hard services contracts, to provide KPI and SLA’s
• Provide day to day hard & soft services contract management (cleaning, vending, catering, contractor management etc)
• Production of accurate contract performance reports weekly, monthly, as and when requested
• Production of helpdesk related reports
• Communication to client departments of completed and planned works
• Provide day-to-day FM operational support to the client
• Client liaison and complaint management
• Dealing with subcontractor and supplier enquiries
• Comply with any additional ad-hoc instructions which may be given
• Assist with overseeing Planned Preventive Maintenance scheduling
• Operating as a member of the EMCOR team, to lead and support all site based services
• Ensure KPIs/SLAs are met and communicated to the Team
• Plan and co-ordinate team briefings and Toolbox Talks
• Review staffing levels and labour costs ensuring that they remain within the budget at all times
• Provide monthly operational reports including budget performance against agreed targets
• Influence and encourage collaboration, knowledge sharing and best practice across site(s)
• Regularly meet with the client to communicate key contract issues in support of sustaining partnership values and the smooth running of the business
• Deliver all the requires outputs against the agreed KPIs whilst striving to improving performance beyond the baseline target
• Identify cost reduction opportunities resulting from improved / changed maintenance techniques

About The Role

• IOSH Qualified
• Experience of Producing & Reviewing RAMS
• Experience within a similar role, managing the delivery of complex high value contracts with both hard & soft services experience
• Experience of using Word, Excel, CMMS and Helpdesk Packages
• An excellent level of interpersonal and customer relationship skills, with an emphasis on accuracy
• Communication skills – a good use of oral and written skills to communicate, in detail, accurately
• Ability to sustain effective relationships by understanding the importance of professionalism and able to handle complaints effectively
• Ability to plan and organise in a timely manner, prioritising workloads effectively
• Drive and determination by accepting challenges and striving towards departmental, personal & company goals & Objectives
• Reliable and resilient under pressure, accepting responsibility and taking ownership & Accountability
• Has a detailed understanding of operational needs, having a thorough awareness of commercial implications of actions.

EMCOR UK Benefits

• 25 Days holidays + Bank holidays
• Holiday Buy Scheme - up to 5 days a year
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique.

We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.