Assistant Duke of Edinburgh Award Co-ordinator and DofE Administrator

Girls' Schools Association; Manchester; Hybrid; GBP 20,000 - 28,000; Full time

Job summary

Girls' Schools Association is seeking an organised administrator to support Duke of Edinburgh expeditions at Manchester High School for Girls. You will help plan and run Bronze, Silver and Gold activities, book venues, arrange transport, and manage equipment and paperwork.

You will also register students on eDofE, approve objectives and evidence, run weekly support sessions, and print certificates. Strong admin and teamwork are essential.

Responsibilities

• Assist with organising and managing all aspects of the expeditions.
• Record consent, emergency contacts and medical information for expeditions.
• Arrange transport and drive the minibus on expeditions.
• Organise equipment/kit purchases and distribute to students.
• Assist with expedition paperwork (letters, risk assessments, insurance).
• Keep accurate records and assist with route planning and safety checks.
• Register all students on eDofE and approve objectives.
• Run weekly drop-in sessions for eDofE support.
• Print and distribute certificates for sections completed.
• Carry out other duties as required by the Head Mistress.

Job description

Specific Responsibilities

Expeditions

• Assist with organising and managing all aspects of the expeditions including:

Bronze

• 2 one-day training events
• 2 - day practice expedition
• 2 - day qualifying expedition

Silver

• 3 - day practice expedition*
• 3 - day qualifying expedition*

Gold

• 4 - day practice expedition*
• 4 - day qualifying expedition*

*some overlap of these so 14 days in total

• Research and assess camping venues
• Select locations for expeditions for the year and make necessary bookings
• Assist with arranging transport to and from locations and driving the minibus on expeditions
• Organise equipment/kit purchase (including setting up an annual group order for parents via ParentPay and distributing purchased equipment/kit to students)
• Assist with maintenance of equipment, including drying of tents and disposal of gas cannisters
• Assist with production of expedition paperwork: letters, Code of Conduct, parental consent, risk assessments (School and external providers), insurance etc.
• Assist with keeping accurate records of consent, emergency contacts and medical information for expeditions.
• Have input into the process of checking and approving routes for expedition groups
• Ensure students have planned appropriate routes and copy/disseminate route maps and cards for each group and each expedition to instructional staff prior to expeditions

General administration

Assist with:

• Preparing a detailed letter to parents outlining courses and costs of the Duke of Edinburgh Award Scheme
• Collecting and collating letters, payments and consent forms
• Liaising with the Regional Office as an Operating Authority and represent Manchester High School for Girls at Duke Edinburgh regional conferences, if required.

eDofE – Electronic Progress recording

• Register all students on eDofE
• Approve all participants’ objectives and aims for each of the four (five at Gold) award sections
• Approve all participants’ completion of each of the four (five at Gold) award sections.
• Approve each piece of individual evidence for each participant uploaded to eDofE
• Run weekly drop-in sessions for students to access support with eDofE
• Print and distribute certificates for the completion of sections
• Actively monitor the progress of students towards obtaining their DofE awards
• Stage interventions as necessary to ensure that as many students as possible complete their DofE awards
• Deal promptly with deferred candidates and unfinished awards

In- house training sessions

• Support the delivery of in-house training sessions
• Arrange and lead extra practical navigation sessions, if required
• Organise the training booklet for the Bronze training days and assist with the organisation of other resources for this event (including physical equipment and PowerPoint presentations)

General Responsibilities

• Organise student presentations following Silver and Gold qualifying expeditions
• Print and distribute certificates for Bronze and Silver Awards
• Carry out any other reasonable duties at the request of the Head Mistress