Assistant Company Secretary

Portmeirion Group UK Limited; United Kingdom; On-site; GBP 70,000 - 110,000; Full time

Job summary

Portmeirion Group PLC is seeking an experienced company secretarial and governance professional to support the Group Company Secretary within an AIM-listed PLC, handling statutory compliance and governance enhancements.

The role covers maintaining registers, AIM disclosures, policy development, shareholder communications, and coordination for annual report, IP portfolio, and corporate transactions, in collaboration with external advisers.

Qualifications

• Experience in statutory compliance and maintaining registers.
• Ability to implement and maintain corporate governance framework.
• Knowledge of AIM Rules for Companies and disclosures.
• Develop internal policies (Whistleblowing, Anti-Bribery, Data Protection).
• Assist with shareholder communications and AGM logistics.
• Support annual report and accounts preparation.

Responsibilities

• Maintain statutory registers and file with Companies House within deadlines.
• Support governance frameworks and comply with the Corporate Governance Code.
• Ensure AIM compliance and manage regulatory announcements via RIS.
• Draft and monitor internal governance policies and conduct policy reviews.
• Assist with shareholder notices, proxies, and AGM coordination.
• Coordinate with officers and stakeholders for annual report content.
• Support IP portfolio management and liaison with advisers for trademark filings.
• Support corporate transactions and interactions with legal advisers, brokers, and auditors.

Skills

Company secretarial

Governance

Regulatory compliance

Stakeholder management

GDPR compliance

Education

Qualified Company Secretary (ACIS/FCIS)

Tools

RIS - Regulatory Information Service

Companies House filings software

Job description

We have an exciting opportunity for an experienced company secretarial and corporate governance professional to join our team, providing essential support to the Group Company Secretary within an AIM-listed PLC.

Key Responsibilities:

The position encompasses several critical areas including:

• Statutory compliance. Duties include maintaining and updating statutory registers, preparing and submitting filings to Companies House within deadlines, and assisting with UK GDPR and Data Protection Act 2018 compliance.
• Governance support. This involves assisting in implementing and maintaining compliance with the Articles of Association and supporting the implementation and improvement of the organisation’s corporate governance framework in accordance with the Quoted Companies Alliance Corporate Governance Code.
• AIM compliance. Responsibilities include ensuring adherence to AIM Rules for Companies and managing regulatory announcements via Regulatory Information Services.
• Internal policy development. The role also involves drafting and monitoring internal governance policies such as Whistleblowing, Anti-Bribery, and Data Protection Policies, and conducting reviews to align with best practices.
• Shareholder relations and reporting. The role involves assisting with shareholder communications, including drafting meeting notices, proxy forms, and resolutions. In addition, the role provides administrative support for the Annual General Meeting and will liaise with shareholders regarding governance queries whilst ensuring compliance with AIM Rules and Disclosure Guidance and Transparency Rules.
• Annual Report. The role includes assisting with preparation of the annual report and accounts, coordinating with officers and stakeholders to gather necessary information, and supporting the preparation and dispatch of related documents.
• Further responsibilities include assisting with the Group's intellectual property portfolio management, coordinating with external advisers for trademark renewals and filings, and supporting with intellectual property disputes. The role also contributes to corporate transactions such as share allotments and rights issues, and works with external advisers including legal counsel, brokers, and auditors to execute governance tasks.

Key Measures:

Success is measured by:

• Timely and accurate maintenance of statutory registers with no compliance failures;
• Timely submission of all required filings with Companies House and other regulatory bodies;
• Effective AIM compliance management;
• Timely preparation and delivery of designated sections of the annual report and accounts;
• Successful facilitation of AGMs and corporate transactions;
• Accurate intellectual property records maintenance;
• Consistent GDPR compliance support;
• Professional shareholder and stakeholder liaison; and

Why work for us

We believe that our people are our greatest asset and the Group’s success is directly related to the effectiveness of our people. We want people to join our team who are as passionate as we are about our six wonderful brands, our products, and our heritage and share the same values.

Portmeirion Group has heritageand familyat our core. We have a responsibility to our employees, customers, communities and the people that bring our products into their homes, and we work hard to reflect this in everything we do.

Our business and brands have a global footprint and strong history. They are grounded in family values, craft, and a commitment to making beautiful products that bring people together and are passed from generation to generation. We operate with integrity, decency, honesty, positivity and inclusion. We use our talent for innovation and creativity to solve challenges and explore how we can become custodians of the future.

We build our global business in a way that evolves this heritage to safeguard the next generation; Combining the best of the past with today’s innovations and designs to make our business as good as it possibly can be and create a positive legacy for the future. For our employees, communities, customers and the planet.