Assistant Company Secretary

Convergex; Manchester; On-site; GBP 35,000 - 65,000; Full time

Job summary

An established industry player is looking for an Assistant Company Secretary to join their dynamic Legal team in Manchester. This role offers the chance to manage a comprehensive company secretarial service, advising senior stakeholders on governance issues and ensuring compliance across a diverse portfolio of clients. With a focus on quality and accuracy, you'll oversee Board meetings, maintain statutory records, and support corporate restructuring initiatives. Join a company that values innovation and inclusivity, offering competitive compensation and a supportive work environment that fosters personal growth and well-being.

Benefits

competitive compensation

flexible global resources

paid volunteer time

generous paid leaves

Qualifications

• Proven experience in a similar company secretarial role.
• Good knowledge of company law and governance issues.

Responsibilities

• Manage company secretarial services and governance for clients.
• Ensure compliance with UK laws and maintain statutory records.

Skills

ICSA qualification

minute-taking ability

interpersonal skills

ability to work under pressure

communication skills

Education

ICSA qualification

Tools

Diligent

GEMS corporate database

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system, we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities, and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what it is all about.

We’re seeking a future team member for the role of Assistant Company Secretary to join our Legal team. This role is located in Manchester.

In this role, you’ll make an impact in the following ways:

1. Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to a portfolio of clients and entities across the UK, advising senior stakeholders, directors, committee members, and functional leads on a wide range of company law and governance issues.
2. Oversight of the delivery of Director on-boarding, induction, and ongoing engagement.
3. Ensuring that all UK entities are compliant with applicable laws and remain in good standing at all times - including maintaining and updating the statutory records, taking ownership for ensuring the filing of annual returns, financial statements, and statutory returns.
4. Maintenance of statutory registers, e.g., register of directors, members, etc.
5. Reviewing, negotiating, and approving documentation for execution, such as Powers of Attorney and Letters of Representation, originating from clients and their legal advisors.
6. Organising and being responsible for a portfolio of Board and Committee meetings, including preparing agendas, collating and circulating Board/Committee papers, and minuting meetings for Boards and Committee meetings as required.
7. Providing company secretarial assistance in respect of corporate restructurings and M&A projects.
8. Providing guidance to Directors and management on the Companies Act 2006 and other relevant corporate governance matters.

To be successful in this role, we’re seeking the following:

1. ICSA qualified, with proven experience in a similar role.
2. Previous company secretarial experience within financial services or a matrixed multinational organisation.
3. Demonstrable minute-taking ability.
4. Good working knowledge of Diligent.
5. Well-developed interpersonal skills, with the ability to engage with various professionals and teams across the region.
6. Quality and accuracy of work, comfortable managing a complex and varied portfolio of clients and entities.
7. Highly motivated self-starter with gravitas to maintain credibility with different stakeholders.
8. Excellent communicator at all levels.
9. Organised and self-sufficient.
10. Fully conversant with Word for Windows, Excel, and PowerPoint.
11. Good working knowledge of GEMS corporate database and Diligent.
12. Ability to work under pressure and to tight deadlines and balance competing and conflicting priorities.
13. Proven experience working with highly sensitive and confidential information.

At BNY, our culture speaks for itself. Here’s a few of our awards:

1. America’s Most Innovative Companies, Fortune, 2024
2. World’s Most Admired Companies, Fortune 2024
3. Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
4. Best Places to Work for Disability Inclusion, Disability: IN – 100% score, 2023-2024
5. “Most Just Companies”, Just Capital and CNBC, 2024
6. Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
7. Bloomberg’s Gender Equality Index (GEI), 2023

Our Benefits And Rewards

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.