Assistant Company Secretary

Munich Re Group; Greater London; On-site; GBP 70,000 - 95,000; Full time

Job summary

Munich Re Specialty - Global Markets in Greater London, United Kingdom, is seeking an Assistant Company Secretary to provide board and committee support, minute writing, and governance advice across UK entities. You will report to the Company Secretary and help ensure regulatory compliance with FCA, Lloyd's and PRA requirements.

The role emphasizes proactive organisation, stakeholder management, and delivering accurate meeting packs and filings, with opportunities to mentor the Corporate

Qualifications

• University Degree and/or relevant professional qualification.
• ICSA qualified, or other equivalent qualification.
• Ideally at least 3 years previous company secretarial experience, to include: company administration, board/committee support (including minute writing).
• Insurance or financial services experience.
• Experience in a regulated environment, with FCA, Lloyd's and/or PRA.
• Excellent communication skills - written and oral, with experience communicating with a range of internal and external stakeholders at all levels, including senior stakeholders.
• Highly organised self-starter - able to prioritise and manage multiple tasks.
• Solution focused - an ability to investigate and respond to queries and issues arising.
• Self-motivated - Takes an enthusiastic approach and is able to work under own initiative without need for close supervision to achieve results.
• Personally Accountable - Willing to take personal responsibility to pursue tasks with energy and drive to completion.
• Pragmatic thinking style - Anticipates issues before they occur, is solution orientated, balances analysis, intuition, experience.
• Must have excellent written communication skills for report writing and taking minutes.

Responsibilities

• Support the Company Secretary in advising on corporate governance at Board and Committee levels, embedding best practice.
• Coordinate and administer meetings, prepare packs, and follow up actions for Board and Board Committees.
• Coordinate Board self-effectiveness reviews and assist with filings to Companies House.
• Ensure smooth operation of Boards, Board Committees and sub-committees, including meeting scheduling, agendas, forward calendar, and minute taking.
• Support development of the Company Secretarial Assistant and drive good Conduct for the business to deliver best outcomes for customers/policyholders.
• Undertake ad-hoc projects and activities as required.

Skills

ICSA qualified

Company secretarial experience

Board/Committee support

Insurance/financial services

Regulated environment experience FCA/P

Excellent written communication

Highly organised

Stakeholder management

Minute writing

Self-motivated

Education

University Degree

Job description

This job is with Munich Re, an inclusive employer and a member of myGwork - the largest global platform for the LGBTQ+ business community.

About us

At Munich Re Specialty - Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptable strategy, superior products and industry leaders working in a supportive environment to achieve this.

At the heart of our success is a strong culture where people are encouraged to be present, bold and curious, allowing them to achieve their individual goals.

• In this role reporting into the Company Secretary, you will be predominantly providing board and committee support for MRSGM entities in the UK.
• Responsible for the accurate production of meeting minutes.
• Responsible for ensuring compliance with relevant legal and regulatory requirements as well as providing advice on corporate governance and relevant regulatory matters to group directors and others as required..
• Responsible for ensuring the smooth and efficient running of the corporate governance structure and to support the development and enhancement of the corporate governance framework.

Responsibilities:

Corporate governance

• Responsible for supporting the Company Secretary in advising on, maintaining, embedding and advocating robust and proportionate corporate governance, reflecting industry standards and best practice, at both Board and Committee levels, including:
• Responsibility for the company secretarial servicing of certain committees by ensuring effective preparation for, administration of, and follow-up of all meetings;
• Supporting and coordinating Board self-effectiveness reviews;
• Co-ordinating and submitting filings to Companies House.

Meeting operation

• Responsible to ensure the smooth operation of the Boards, Board Committees and sub-committees, including:
• Coordination of the annual schedule of Board and Board Committee meetings;
• Meeting planning, logistics, agenda setting, maintenance of the forward calendar;
• Compiling and circulation of the meeting packs; and
• attendance at relevant meetings for minuting.

Other

• Helping to support the development of the Company Secretarial Assistant.
• Help drive forward good Conduct for the business to deliver the best outcomes for customers / policyholders.
• To undertake any ad-hoc projects and activities as and when required.

Knowledge and Skills

• University Degree and/or relevant professional qualification
• ICSA qualified, or other equivalent qualification.
• Ideally at least 3 years previous company secretarial experience, to include: company administration, board/committee support (including minute writing).
• Insurance or financial services experience.
• Experience in a regulated environment, with FCA, Lloyd's and/or PRA.
• Excellent communication skills - written and oral, with experience communicating with a range of internal and external stakeholders at all levels, including senior stakeholders.
• Highly organised self-starter - able to prioritise and manage multiple tasks.
• Solution focused - an ability to investigate and respond to queries and issues arising.
• Self-motivated - Takes an enthusiastic approach and is able to work under own initiative without need for close supervision to achieve results.
• Personally Accountable - Willing to take personal responsibility to pursue tasks with energy and drive to completion.
• Pragmatic thinking style - Anticipates issues before they occur, is solution orientated, balances analysis, intuition, experience.
• Must have excellent written communication skills for report writing and taking minutes.

If you are excited about this role but your experience does not align perfectly with everything outlined, or you don't meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!

Diversity, Equity & Inclusion

At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.

Learning and innovating today, striving for sustainable societies and business tomorrow

At Munich Re Specialty - Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.

Assistant Company Secretary Greater London, Greater London, United Kingdom