Assistant Company Secretary

Global University Systems (GUS); Greater London; Hybrid; GBP 65,000 - 95,000; Full time

Benefits offered by this job

Annual leave 25 days

Hybrid working

Pension scheme

Private medical insurance

Season ticket loan

Eye care vouchers

Training & development

Staff discount

Employee assistance

Refer a friend

Job summary

Global University Systems (GUS) seeks an experienced corporate governance professional to oversee offshore subsidiaries’ governance and to manage filings with regulatory bodies. The role coordinates with outsourced company secretarial providers and supports the legal team on broad corporate matters.

The ideal candidate will have 4+ years in a company secretarial environment, strong knowledge of company law, and excellent attention to detail and organisation.

Qualifications

• 4+ years' experience in a company secretarial role within a corporate services firm, law firm, or in-house

Responsibilities

• Overseeing and monitoring offshore subsidiaries’ local governance administration
• Overseeing service providers by outsourced company secretarial providers across jurisdictions
• Monitoring changes in legislation and advising the Board on developments
• Filing of legal and regulatory documents including annual reports and financial statements
• Assisting with convening and attending board/committee meetings in person or remotely; taking minutes
• Ensuring corporate records and statutory registers are kept up to date
• Liaising with regulators, lawyers and auditors as necessary
• Supporting the legal team with ad hoc litigation/corporate matters

Skills

Strong governance experience

Company law knowledge

Attention to detail

Time management

Interpersonal skills

Ability to work under pressure

Job description

Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all. Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning. We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success. Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide.

Corporate Governance

• Overseeing and monitoring offshore subsidiaries’ local governance administration
• Overseeing the service providers by the outsourced company secretarial providers across the jurisdictions

Compliance

• Monitoring changes in legislation and advising the Board and Executives on any developments that may impact the Group.

Legal and Regulatory Filing

• Filing of legal and regulatory documents, including annual reports and financial statements, confirmation statements and other statutory filings with Companies House
• Overseeing and monitoring non-UK subsidiaries compliance with local filing requirements
• Incorporation of new companies
• Maintaining group companies’ books and ensuring these are up to date

Board and Committees’ Meetings

• Assisting with convening and attending board/committee meetings in person (or remotely if meetings are held remotely); arranging meeting agendas materials, and taking minutes throughout; drafting and maintaining minutes for group companies; arranging meetings with companies’ notaries where necessary
• Ensuring that meetings are properly organised, run effectively and have appropriate papers and minutes
• Ensuring good information flows within the board and its committees and between senior management, and non-executive directors.
• Ensure the Group's corporate records and statutory registers are kept up to date

Record Keeping and Filings

• Ensuring the Group's corporate records and statutory registers are kept up to date.
• Completing filings with the relevant agencies as necessary and in compliance with the relevant regulations
• Primary responsibility for compliance with the reporting requirements for the companies; filing of legal and regulatory documents, including annual reports, financial statements, confirmation statements etc.
• Liaising with external regulators, lawyers and auditors as necessary

Legal Team Support

• Supporting the legal team generally with ongoing ad hoc matters including but not limited to litigation/commercial/corporate matters
• Responding to KYC requests; liaising and working closely with corporate services providers across jurisdictions

Requirements

• 4+ years' experience working in a company secretarial team within a corporate services firm or within a corporate department of a law firm or inhouse
• Good working knowledge of company law
• Attention to detail and a well-organised approach to work
• Ability to prioritise work and to work well under pressure
• Superb time management and project management skills
• Strong interpersonal skills and ability to work well with people at all levels
• Have no difficulty coming to the office when required on short notice

What we offer:

• 25 days annual leave plus bank holidays- time to rest, recharge, and balance life beyond work.
• Hybrid working - most roles offer hybrid or flexible arrangements to support work-life balance.
• Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions.
• Private Medical Insurance (T&C's apply) - prioritising your wellbeing with speedy access to healthcare whenever you need support.
• Season Ticket Loan (T&C's apply) - spreadthe cost of your commute with an interest-free travel loan.
• Eye Care Vouchers - support for regular eye tests and essential eyewear.
• Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes.
• Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc
• Employee Assistance Programme - confidential support for your wellbeing, whenever you need it.
• Refer a Friend Scheme for staff members (T&C's apply) - earn rewards for helping us bring great talent into the team

GUSis an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Our data privacy policy can be viewed here.