Assistant Company Secretary

Confidential; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Pension

Annual bonus

Private medical insurance

28 days annual leave

Life assurance

Job summary

Tradex Insurance Company PLC invites applications for an Assistant Company Secretary to support governance activities across the Group. Hybrid working model in London (WC2 area) with duties spanning agenda preparation, minute taking, and regulatory filings.

The role requires experience in company secretarial practice, excellent drafting skills, and the ability to liaise with senior stakeholders. This position offers a potential annual bonus and generous benefits in a regulated insurance

Qualifications

• Company secretarial or corporate governance experience.
• Supporting Boards, Executive Committees and senior stakeholders.
• Preparing agendas, papers, minutes and action logs.
• Maintaining statutory records and corporate filings.
• Experience in a regulated environment desirable.
• Strong knowledge of corporate governance and company secretarial practice.
• Excellent minute-taking and drafting skills.
• Highly organised with strong attention to detail.
• Confident communicator with senior stakeholders.
• Able to work independently and use sound judgement.
• Discreet and trusted with confidential information.

Responsibilities

• Provide company secretarial support to Boards and Committees, including meeting planning, agendas and papers.
• Minute Executive level committee meetings and produce accurate actions.
• Maintain and monitor committee action logs, following up and escalating where needed.
• Liaise with Executive Assistants to coordinate committee administration.
• Attend and minute additional meetings, deputising for the Company Secretary when required.
• Maintain statutory registers, corporate records and governance documentation.
• Prepare and submit Companies House and other regulatory filings.
• Support governance frameworks, Terms of Reference and delegated authorities.
• Assist with Director onboarding, inductions and governance training.
• Support governance aspects of corporate transactions, restructures and entity changes.

Skills

Company secretarial

Board governance

Minute taking

Statutory filings

Regulated environment

Stakeholder communication

Discretion/confidentiality

Job description

Assistant Company Secretary

This role is hybrid to London (WC2 R 0 LR)

We are seeking an Assistant Company Secretary who will support the company secretarial and Board governance activities across the Group, ensuring effective governance processes, accurate records, compliance with statutory obligations, and the promotion of strong governance standards and Board effectiveness.

Key Accountabilities & Responsibilities:

• Provide company secretarial support to Boards and Committees, including meeting planning, agendas and papers.
• Minute Executive level committee meetings and produce accurate actions.
• Maintain and monitor committee action logs, following up and escalating where needed.
• Liaise with Executive Assistants to coordinate committee administration.
• Attend and minute additional meetings, deputising for the Company Secretary when required.
• Maintain statutory registers, corporate records and governance documentation.
• Prepare and submit Companies House and other regulatory filings.
• Support governance frameworks, Terms of Reference and delegated authorities.
• Assist with Director onboarding, inductions and governance training.
• Support governance aspects of corporate transactions, restructures and entity changes.

Skills, Experience & Knowledge:

• Company secretarial or corporate governance experience.
• Supporting Boards, Executive Committees and senior stakeholders.
• Preparing agendas, papers, minutes and action logs.
• Maintaining statutory records and corporate filings.
• Experience in a regulated environment desirable.
• Strong knowledge of corporate governance and company secretarial practice.
• Excellent minute-taking and drafting skills.
• Highly organised with strong attention to detail.
• Confident communicator with senior stakeholders.
• Able to work independently and use sound judgement.
• Discreet and trusted with confidential information.

Why us?

Tradex Insurance Company PLC is a UK-based General Insurer that underwrites commercial and personal lines insurance products.

What we offer in return?

• Pension contribution 5% or more by employee, 10% employer
• Opportunity for yearly bonus
• Private Medical Insurance
• 28 days annual leave plus Bank Holidays
• Life Assurance 4x annual salary