Assistant Client Administrator & Office Administrator

Search-Select LTD; Douglas; On-site; GBP 20,000 - 28,000; Full time

Job summary

Search-Select LTD is seeking an Assistant Client Administrator & Office Administrator to join their Isle of Man team. You will support key departments in administrational duties and process daily payments while providing high-quality service to clients and counter-parties, ensuring compliance with regulatory TCSP requirements.

Responsibilities include handling telephone inquiries, document delivery, filing, and daily banking payments.

Qualifications

• 1–2 years administrative or accounting experience.
• Proficient in MS Excel and Office.
• High standard of general education.
• Good attention to detail.
• Good organisational skills.

Responsibilities

• Answering telephone, opening daily post.
• Responsible for all office scanning, filing and archiving.
• Delivering of documents to courts, notaries counterparties.
• Keep office tidy and supplies stocked.
• Perform daily payments in banking systems following the payment process.
• Collect fee payments from clients' accounts.
• Draft the annual returns for companies and trusts as applicable.
• Prepare the beneficial ownership reporting for all entities.
• Support senior administrators with bank application forms, KYC and ad-hoc requests.
• Assist with company registry work (obtaining certificates of fact).
• Operate efficiently all current systems and ensure client data is accurate and up to date.
• Ad hoc support.

Skills

Attention to detail

Organisational skills

Reliability

Education

High school diploma or equivalent

Tools

MS Excel

Office Suite

Job description

Our client seeks am Assistant Client Administrator & Office Administrator to join their team.

Role Profile: To support the key departments of the business in their administrational duties. To process daily payments and provide high quality service to clients, working with counter - parties whilst ensuring compliance with all regulatory requirement of a TCSP.

Key Responsibilities:

• Answering telephone, opening daily post
• Responsible for all office scanning, filing and archiving
• Delivering of documents to courts, notaries counterparties
• Keep office tidy and supplies stocked
• Perform daily payments in banking systems following the payment process
• Collect fee payments from clients' accounts
• Draft the annual returns for companies and trusts as applicable
• Prepare the beneficial ownership reporting for all entities
• Support senior administrators with bank application forms, KYC and ad-hoc requests
• Assist with company registry work (obtaining certificates of fact)
• Operate efficiently all current systems and ensure client data is accurate and up to date
• Ad hoc support

Key Skills and Experience:

• 1-2 years administrative or accounting experience
• Proficient in the use MS Excel and Office
• High standard of general education
• Good attention to detail, reliable and accountable
• Good organisational skills

Your specialist: Nathan Draper

Location:

Isle of Man

Contract type:

Permanent

Job reference:

16809