Asset and Procurement Assistant

Portsmouth Water; Langstone; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Holidays Made Better

A Pension That Works for You

Performance Pays Off

Family Comes First

Social Events

Peace of Mind, Always

Comprehensive Wellbeing Support

PW Perks – Treat Yourself!

Electric Vehicle Scheme (after 1 year)

Cycle to Work Scheme

Health Cash Plan

Job summary

Portsmouth Water is seeking an Asset and Procurement Assistant to join the Production Department, supporting equipment management and purchasing to keep operations running smoothly. The role offers an opportunity to complete a funded Business Administration qualification with full support for career development.

You'll learn across procurement and asset management while developing strong administrative and systems-based skills, with a focus on accuracy and teamwork in a friendly, customer‑facing

Qualifications

• Adaptable with good attention to detail.
• Accountable for own actions with a willingness to collaborate and share knowledge.
• Empathetic, self-aware and comfortable with constructive improvement.
• Systems-based skills, open to learning new technology.
• Passionate about providing an excellent service to customers and colleagues.
• Excellent planning, organisation and multitasking abilities.
• GCSE English and Maths grade A-C or Level 4+ (Science-based subject preferred).
• Computer and smartphone literate; proficient in MS Office.
• COSHH awareness and manual handling.

Responsibilities

• Support the Production Asset and Procurement Administrators with day-to-day activities.
• Provide asset and procurement support to the Production Technical and Operations teams.
• Order spare parts for planned maintenance and urgent repairs.
• Purchase chemicals, consumables, and other essential supplies.
• Maintain the asset database, ensuring records are accurate and up to date.
• Ensure the correct SOPs are linked to planned work orders.
• Source alternative parts and equipment for obsolete or legacy systems.
• Register new assets and update asset information as required.
• Raise and track purchase orders across systems.
• Keep supplier pricing and information up to date within the IFS system.
• Regular review of stock levels and consignment stocks.
• Participate in stock takes as required.
• Control safety equipment issue processes.

Skills

Attention to detail

Collaboration

Empathy

Systems-based skills

Customer service

Planning

Education

GCSE English and Maths (A-C) or Level 4+

Science based subject preferred

Tools

MS Office (Word, Excel, Outlook)

IFS system

Job description

We’re making a difference: Together, we can ensure that there is enough water for everyone, now and in the future.

Portsmouth Water are delighted to have an opening for an Asset and Procurement Assistant to join our highly regarded Production Department. This is a great opportunity to start or grow your career, supporting the management of equipment, assets and purchasing that help keep our operations running smoothly. We're looking for someone eager to learn and develop. You'll receive an opportunity and our full support to complete a funded Business Administration qualification, helping you build valuable skills and progress your career.

What will you be doing?

Key Responsibilities

• Support the Production Asset and Procurement Administrators with day-to-day activities
• Provide asset and procurement support to the Production Technical and Operations teams
• Order spare parts for planned maintenance and urgent repairs
• Purchase chemicals, consumables, and other essential supplies
• Maintain the asset database, ensuring records are accurate and up to date
• Ensure the correct Standard Operating Procedures (SOPs) are linked to planned work orders
• Source alternative parts and equipment for obsolete or legacy systems
• Register new assets and update asset information as required
• Raise a track purchase orders, ensuring accuracy across systems
• Keep supplier pricing and information up to date within the IFS system
• Regular review of stock levels in the function of varying demand, including consignment stocks
• Participate in stock takes as required
• Control safety equipment issue processes

What do you need?

Skills, Qualifications & Competencies

• Adaptable with good attention to detail
• Accountable for own actions with a willingness to collaborate with others, while developing and sharing knowledge, ideas, and best practice with others
• Empathetic, self-aware, and comfortable with constructively challenging areas that could be improved
• Systems based skills, open to learning new technology
• Passionate about providing an excellent service to our customers and colleagues
• Excellent planning, organisation and multitasking abilities
• A to C grade or Level 4 or above GCSE English and Maths and ideally a Science based subject
• Computer and smart phone literate
• Proficient in MS Office (Word, Excel, Outlook)
• COSHH awareness
• Manual handling

The successful applicant will be required to have a full UK manual car driving licence (Class B), will have to undergo a driving assessment, consent to ongoing driving licence checks and additionally any other safety measures deemed necessary by Portsmouth Water Ltd in connection with driving.

If you are successful for the role, you will also be required to undergo Baseline Personnel Security Standard (BPSS) pre‑employment checks that will include a basic disclosure check. Depending on the role, you may also be required to go through the national security vetting process for either a CTC or SC clearance check. Any offer of employment is conditional upon completion and receipt of satisfactory checks.

We recognise people want to work in a variety of different ways, and that’s why we’re happy to consider flexible working arrangements. Please feel free to talk to us at interview about the flexibility you may be looking for.

We’re committed to equality, diversity and inclusion, and we actively encourage applications from all sections of society.

Please be aware, the Company has a responsibility to ensure that all employees are eligible to live and work in the UK.

Due to the high volume of applications we may receive, we’re unable to respond to every applicant individually. If your application is of interest, we’ll usually be in touch within 4 weeks of receiving it.

What can Portsmouth Water offer you?

At Portsmouth Water, we believe in rewarding our people. Here’s just a taste of what’s waiting for you when you join the team:

• Holidays Made Better: Enjoy 25 days of annual leave, plus bank holidays, giving you plenty of time to relax, recharge, and explore.
• A Pension That Works for You: We’ll help secure your future with a generous pension scheme, contributing up to 15% – because your tomorrow matters as much as your today.
• Performance Pays Off: You could earn a non‑contractual bonus of up to 6% of your basic salary, linked to company performance – because when we succeed together, you should benefit too.
• Family Comes First: Whether you’re welcoming a new arrival through birth or adoption, we’ve got your back with enhanced maternity, paternity, and adoption leave and pay.
• Social Events: All expenses covered summer and winter social events.
• Peace of Mind, Always: Our life assurance scheme gives your loved ones extra security, with a 4x salary lump sum benefit in case the unexpected happens.
• Comprehensive Wellbeing Support: Whether you need confidential mental health and wellbeing advice 24/7 through our Employee Assistance Programme, or physical health support via our Virtual GP service (available 8am–10pm, 7 days a week for you and your immediate family), help is always close at hand with the HealthHero app.
• PW Perks – Treat Yourself!: Enjoy exclusive discounts at thousands of retailers, plus exciting benefits like:
  • Electric Vehicle Scheme (after 1 year)
  • Cycle to Work Scheme
  • Health Cash Plan…and so much more!